Hi @dlusk , at the very least, the property management company should be sending to you a monthly owners statement. In this statement, it should detail precisely how much were received in rents as well as deducted for costs. When you receive a payout from the property management company, you can reconcile it against this owner statement. If you are creating an invoice for each payout, you can detail these line items there. For the months in which you are not receiving a payment, you can create a journal entry, expense or a zero balance invoice to enter the line items from the monthly owners statement. 

Cheers!