Hello there, @cmc-portlandoreg. Thanks for getting back here. I'm happy to share additional information about your accounts payable concern in QuickBooks Online (QBO).
I appreciate you sharing details of the issue you're having as well as brief info about the feature you need by comparing the two different programs. First off, let me discuss how the accounts payable works in QuickBooks.
When recording bills, the program always uses Accounts Payable as the default account. It is the one that was automatically created when you set up your company. Since you've mentioned that the transactions are being offset to an incorrect account, the most possible reason I can think of is that the default A/P was renamed.
Let's verify it by going to your Chart of Accounts:
- In your QBO company file, go to the Gear icon and select Chart of Accounts.
- Then, locate this 2020 Grants account and click Edit under the Action column.
- From there, check to see the Name and Detail Type if it is under Accounts Payable.
- Make necessary changes if needed then, click Save.
Also, you can only change the account for the manually entered AP transaction in QBO via journal entry. The option to select which account to use just like in QuickBooks Desktop (QBDT) is unavailable. In performing this process, I highly recommend reaching out to your accountant for guidance. This way we can ensure that you select the correct account and prevent messing up your books.
I'd love to know how this goes. If you have any other concerns about managing your accounts payable transactions in QBO, don't hesitate to leave a comment below. I'm just a post away to lend a hand. Have a great week ahead and take care.
