I've got you covered in creating a future balance for clients, Ak2020.
We can create progress invoices that include an estimate summary with the total invoiced. There are also links to the original estimate and all relevant progress invoices. You can also add estimate summaries to invoices so your customers can see their remaining balance. This is off by default.
If you haven’t already, turn on progress invoicing by following the steps below:
- Go to the Gear icon on the top menu.
- Select Account and settings.
- Click the Sales tab.
- In the Progress Invoicing section, select Edit.
- Turn on the Create multiple partial invoices from a single estimate switch.
- In the Update your invoice template? window, select Update.
- Press Save, then Done.
Now you can create multiple invoices from your estimates. Then, follow the next steps in this article to finish the process: Set up and send progress invoices in QuickBooks Online. Then, we can run the Estimates & Progress Invoicing Summary by Customer report to give you a complete list of all estimates and connected progress invoices. Here's how:
- Go to Business overview then select Reports, or go to Reports.
- Search for and open your Estimates & Progress Invoicing Summary by Customer report.
If you receive deposits in advance, we can set up a retainer. This would allow you to record the deposits and use them for your customer's future transactions. The details on how to categorize and deal with it is laid out in this article: Record a retainer or deposit.
Feel free to visit our Invoices and payments page for more insights about managing your company's income and sales transactions.
I'd like to know how you get on after trying the steps or if you are referring to something else. I want to ensure this is resolved for you. Just reply to this post and I'll get back to you, Take care always.
