Hello all,

I am having a huge headache in trying to input expenses for rental properties that I am tracking in Quickbooks. I have had people suggest using negative entries to account for the expenses when using the make deposits functions. I have also had suggestions on making a sales receipt and then using negative entries to back out expenses that way. Neither of them will allow me to do what is stumping me on the following scenario:

I have a property manager who manages the properties in question. So that means that every month I get a statement with all the income (rent, late charges etc) and correspondingly the expenses (management fees, mortgages that were paid by Prop. Manager on my behalf, repairs, etc). Easy so far.... However, I have started a new company file beginning in January of this year (to simplify my previous books, or so I thought) and I have had a unit that was vacated by a tenant, and therefore needed make ready repairs.

So herein lies my question and what is stumping me:

How am I supposed to enter all the repairs for this unit for the time frame (two months) that the property was vacant, and therefore no income for that individual property came in? This is your typical repairs, cleaning expenses, management fees etc. I have tried doing this on the make deposits feature (but as I found out, you can't make a negative deposit) I have tried doing this on the sales receipt function (and once again, you aren't allowed to make a negative overall sales receipt). So, what am I missing? Can someone please help me out?