@TomW wrote:
I went down this path at one point but realized how unweildy this would become. I currently have about 100 vehicles/tractors that I wish to track this way. And of course there would be more in the future. So not a real clean way of handling it. Really shouldn't ask the GL to track something that is better suited to a sub-system of some sort. Just like I wouldn't do this for AR or AP, FA should not be any different...
I also looked at using a Class code to do this. But I already use Class to track all my expenses/sales/assets/etc. by "department". So could not figure out an easy way to pull that in either.
Really would be handy to have QB just add a field to any/all expenses allowing you to put an asset number or even just some user defined peice of info on the expense record that can then be reported on.
Great point on how this can become overly burdensome when you start taking on more and more assets. This would be nearly impossible to maintain in a large company with multiple locations or several hundred employees.
I personally have never had a company (on QB) attempt to identify expenses with specific assets in their reporting. Since assets typically provide value that cannot be quantified in financial statements, it didn't seem to be useful to try to align expenses with specific assets, especially when there is a fleet of vehicles, or large number of assets. Overall, knowing how much was spent in general for all assets in a particular category was usually sufficient and then an allocation could be done across all assets if a per asset amount is needed.
Is there a specific reason why this level of reporting would be needed? I don't know that the reasoning would change what is possible to do in QB, or any other system for that matter, but I'm just curious.
