Thanks for joining the thread, HotShotOffice.

Marking expenses or vendor bills as billable by default in QuickBooks Desktop requires a different navigation process than QuickBooks Online. Let me help you find the settings you need.

Follow these steps to adjust your preferences in QuickBooks Desktop:

1. Open QuickBooks Desktop. Go to the Edit menu at the top.
2. Select Preferences.
3. In the Preferences window, select Time & Expenses from the left panel.
4. Go to the Company Preferences tab.
5. Check the box for Create invoices from billable expenses.
6. Click OK to save your changes.

Additionally, once you’ve set up your billable expenses, you'll want to record an invoice payment to ensure up-to-date transactions. Here’s a helpful guide to support you in the future: Record an invoice payment.

Should you have more questions marking expenses as billable or recording vendor transactions, don’t hesitate to keep the conversation going in this thread. We're always here every step of the way.