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Archie_B
QuickBooks Team

Can you manage multiple company's books from one user account in Quickbooks Online?

Welcome to the Community, jnick221. Let me share some details and discuss how you can manage multiple clients with the best QuickBooks Online pricing plans.

 

You can sign up for a QuickBooks Online Accountant and find the preferred pricing and discounts for multiple clients.

 

Once you have clients who pay for their own QuickBooks Online subscriptions or clients who are still on their previous accounting firm's wholesale billing plan, you can transfer them to your wholesale billing plan. Here's a link for more details: Transfer clients to your ProAdvisor Preferred Pricing program in QuickBooks Online.

 

Additionally, you can read this article to learn more: Everything you need to know about ProAdvisor Preferred Pricing.

 

You can always contact me here if you have any further questions. Thank you for visiting the Community, wishing you continued success.

Fiat Lux - ASIA
Level 15

Can you manage multiple company's books from one user account in Quickbooks Online?

@jnick221 

100 company files? Why would you consider using QB Online?

jnick221
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

Other than cost, tell me why I shouldn't consider it.

Fiat Lux - ASIA
Level 15

Can you manage multiple company's books from one user account in Quickbooks Online?

If you need to use 3rd party apps, you may have many options to integrate with QBO. Otherwise, the features in QBO are only suitable for retail companies at this time.

cory_hffmn
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

Which subscription would I need to keep all my companies open on tabs on tool bar? I don't want to have to

close one before opening another. Is this even a possibility?

Fiat Lux - ASIA
Level 15

Can you manage multiple company's books from one user account in Quickbooks Online?

@cory_hffmn 

You can use any plan of QBO to open many accounts at the same time including QBSE or QBO Simple Start.

https:// quickbooks.grsm.io/US

https:// quickbooks.grsm.io/us-promo

 

The trick is to run more than one browser on your computer. This means that if you are running 3 browsers (eg Chrome, Edge, Firefox) including private/incognito browsers, you will be able to open up to 6 QBO accounts at the same time.

junecompany
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

I did not see the SCROLL DOWN IF YOU HAVE AN EXISTING COMPANY ACCOUNT when creating the second account, but now I do not know how to link the accounts together. I can only go to the original account.

Fiat Lux - ASIA
Level 15

Can you manage multiple company's books from one user account in Quickbooks Online?

@junecompany 

1. Click one of the following links

https:// quickbooks.grsm.io/US

https:// quickbooks.grsm.io/us-promo

 

2. Pick the plan you want to purchase

 

3. Click the Checkout button

 

4. You will see the "Create an Intuit account" page. Look below the "One More Step" button and "Important pricing terms". You should find  "Adding a company to an existing account?" Click the "Sign in"

kakabawines
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

My situation is a little different, we have two businesses operating withing the same company; and that is fine for most purposes, but it would be helpful if we could produce divisional Profit and Loss reports. Is there some way of doing this?

Fiat Lux - ASIA
Level 15

Can you manage multiple company's books from one user account in Quickbooks Online?

@kakabawines 

You can utilize the class tracking or location feature to do so.

https:// quickbooks.intuit.com/learn-support/en-us/help-article/balance-sheet/run-balance-sheet-class-location/L2wj2NQT2_US_en_US?uid=lb0l7byd

 

 

JVandemark
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

How dare you answer "yes" to this question?  If each company REQUIRES AN ADDITIONAL SUBSCRIPTION the answer is "no!"  I work for a group of serial entrepreneurs who frequently form new LLC's. We have no less than 25 active company files at the same time. Going to Online from Desktop would raise our software cost from hundreds a year to THOUSANDS. 

Arnoldrealestate
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

In 2023 is it still true that you need to pay for a separate subscription for each company that you manage? I just spoke to a sales rep and she seemed to indicate that we could manage 9 different companies on one subscription with QB Online plus. I tried to get a assurance that we are able to do full and separate reporting for each entity as they are taxed differently. She seemed to indicate that we could, but it also wasn't clear that she totally understood my question, and I am concerned about making the switch. Because everything I've read online says that you have to pay a subscription for each entity. That would be very problematic for us, as we have 9. We currently use desktop 2020 version.

JoesemM
Moderator

Can you manage multiple company's books from one user account in Quickbooks Online?

Hi there, @arnold. I appreciate you for reaching out to our Sales team about managing accounts, and I'm here to clear things out about the subscription in QuickBooks Online.

 

In QuickBooks Online, one subscription is equivalent to one company only. It means you need to pay a subscription for the accounts added to QuickBooks. This also ensures that all your data like reports are separate for each entity and taxed differently when you migrate to QuickBooks Online.

 

These references describe in detail how to move from QBDT to QBO and what happens to your data after the conversion process:

 

 

Since you have multiple companies, you can now manage them by using one user ID and switching between companies. To switch between any time, select the Gear icon and select Switch company. Check out this article to learn more about the process: Sign in to multiple QuickBooks Online companies with one user ID.

 

Let me know if you have any questions about managing your accounts and subscriptions by leaving a comment below. I'm always glad to help in any way I can. Have a great rest of the day.

Fiat Lux - ASIA
Level 15

Can you manage multiple company's books from one user account in Quickbooks Online?

@Arnoldrealestate 

You will have to purchase 9 separate QBO accounts to do so. I would recommend sticking with QB Desktop

MrsBearGFR
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

"Switch Company" function via the gear icon is broken. It now gets a 404 error, attempting to load link:

https://app.qbo.intuit.com/app/companyselection

jenop2
QuickBooks Team

Can you manage multiple company's books from one user account in Quickbooks Online?

Hi there, MrsBearGFR.

 

I tried to switch between companies and I was able to do it successfully in my QBO account.

 

This error usually means that the specific page you are trying to visit is non-existent. However, this can also happen if your browser's cache is corrupted. 

 

Let me share the steps that can sort out and remove some of the most common browser and unexpected results when working in the program.

 

Use other browsers like Google Chrome, Mozilla, Microsoft Edge, or Safari. They are all compatible with QBO and can help us isolate the issue. You can also start an incognito or private browsing session using these keyboard shortcuts:

 

  • Ctrl + Shift + N for Google Chrome
  • Ctrl + Shift + P for Firefox
  • Control + Option +P if you're using Safari
  • Ctrl + Shift + P for Microsoft Edge

 

After that, log back in and see if you can go to your other companies without the error. If you can, follow the steps in this article on how to clear cached or delete internet files; Clear Cache and Cookies to Fix Issues When Using QuickBooks Online.

 

I'd also like to share these articles in case you might need them when working in QBO:

 

 

I'll be around if you have follow-up questions or other concerns. The Community is always here if you need anything else. 

octavo
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

If your businesses are operating under a single LLC (one as the main business, and one as a DBA, for example), you can use a single QBO Plus or Advanced subscription and use class tracking (and/or locations) to delineate between the two. You can filter on a class for financial reports, etc.

dukexm
Level 3

Can you manage multiple company's books from one user account in Quickbooks Online?

I feel the same and I am evaluating all possible alternatives.  It is not like there is only one accounting software out there.

Fiat Lux - ASIA
Level 15

Can you manage multiple company's books from one user account in Quickbooks Online?

@dukexm 

If you don't mind to use the trial version of QB Desktop, you can use it for good to manage multi company files if required.

Norman23
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

Hello JoesemM,

 

I have a follow up question that is related to managing accounts. I have recently purchased QBO because I want to do my own books and payroll instead of paying the current CPA that I use. The CPA has all my data in QBO, how do I transfer all my account information into my QBO subscription? I've had a number of conversations on the support line and they kept telling I can't migrate the data. But can someone from support just transfer the CPA's subscription to my own and close theirs out? I would like to start managing my own account data without having to manually recreate it.

4Gal
Level 10

Can you manage multiple company's books from one user account in Quickbooks Online?

@Norman23 

As long as your QBO account is active, you must ask the Primary Admin to transfer the role to you. Intuit will not intervene in any dispute about it. Another option, purchase a third-party service to migrate data to your new QBO account.

Gkt1
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

Do you get charged extra for each company you set up in your quickbooks account 

jeanbiverly_
QuickBooks Team

Can you manage multiple company's books from one user account in Quickbooks Online?

It's a pleasure to have you here in the Community, @Gkt1!

 

If you have multiple companies subscribed to QuickBooks Online (QBO), each company file will require a separate paid subscription. However, you can access these company files using the same sign-in information. This allows you to switch between companies easily and manage everything more efficiently.

 

For further information, feel free to visit this article: Create or add another company file to QuickBooks Online.

 

In case you need help with adding, managing, or deleting user profiles, this article provides steps on how to do it: Add and manage users in QuickBooks Online.

 

If you have any further questions about managing multiple companies in QBO, please leave a reply. We're always ready to back you up.

4Gal
Level 10

Can you manage multiple company's books from one user account in Quickbooks Online?

@Gkt1 

One QBO account is for one company file. You can use QB Desktop to manage multi company files with a single license.

cohncons
Level 1

Can you manage multiple company's books from one user account in Quickbooks Online?

Does Intuit plan to offer a discounted subscription to allow for multiple company files?

I agree that it was a very nasty surprise to find out that my QuickBooks Pro 2018 with 3 separate company files would now require 3 separate QuickBooks Online subscriptions.  I can make do with QBO Simple Start for each but that means I'm paying $90/mo or $1,080/yr for QBO for my 3 companies.  If I upgraded the software each year, it only cost me $549/yr or so and I could have 3 companies (or as many as I like) for that price.  And I would only upgrade every 2 years, so QBO now means 4x the cost.

I see that there is going to be no new QB Pro Plus Desktop subscriptions after July 2024.  So now I have to decide if I want to purchase QB Pro Plus Desktop 2023 for $649 per year, pay for 3 QuickBooks Online Simple Start subscriptions at $1,080/yr total, or move to an entirely new platform.

It would be SO helpful if Intuit gave us some options for multiple company files:

  • Provide additional companies at no cost within any plan (ie: sell each subscriptions based only on the number of simultaneous users)
  • Provide additional companies at a fixed smaller cost within any plan (eg: each additional company only costs another 25% or 50% of the regular plan price)
  • Provide increasingly larger number of additional companies with each higher-level QuickBooks Online plan (eg: 1 company for Simple Start, 3 for Essentials, 10 for Plus, unlimited for Advanced)

 

Can we make some kind of a deal?

 

Otherwise, you are just going to drive business owners like myself to the competition.  I have used QuickBooks since the early 2000's, so it will be hard to move on.  But the price gouging by first requiring annual subscriptions to maintain access to my own data and then discontinuing the desktop version and forcing online only for each and every company file is just obscene.  

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