How do I get copies of prior years' 941 reports

I'll show you how to get copies of your prior 941 reports, flc-accountant.

Before proceeding, please ensure these forms are archived so that we'll be able to retrieve them.

Here's how:

1. Go to the Taxes menu and then select the Payroll Tax page.
2. In the Forms section, tick the View and Print Archived Forms link under Quarterly Forms. 
3. In the Archived Forms page, select Quarterly Forms, then pick 941 in the drop-down.
4. Click the 941 link, then View.

If you're unable to see them, I'd suggest contacting our QuickBooks Support Team. They'll help you access these forms.

1. Click the Help (?) icon at the top.
2. On the Assistant tab, click Talk to a human.
3. Enter your issue or question on the Type something field, then click the send icon.
4. Choose I still need a human.
5. Select Get help from a human.
6. You can either select the Chat with us or Have us call you option.

To learn more about 941, please see this article: How QuickBooks Populates the 941.

I've also included our tax deadlines and important quarterly and year-end dates article. This will ensure the forms will be processed on time.

In case there's anything else I help in managing your 941 forms, please get back on this thread. I'm always here to back you up.

Hi flc-accountant,

Hope you’re doing great. I wanted to see how everything about getting copies of your 941 reports. Was it successful? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

I have been trying for a year +/- to get 941 forms for the years 20 - 22. Can you help

need help

Thank you for joining this Community thread, dakinsellacompany.

Let me share some information and guide you on how to acquire copies of your 941 forms from prior years.

The steps to view and print your tax forms vary depending on whether you e-filed the form or printed and filed it manually.

If Intuit files the forms for you, all forms will be accessible for viewing or printing approximately 35 days following the end of the quarter. Amended forms are also available once your case is complete.

If you want to or have already e-filed your tax form, or if we did it for you, here's how you can access them:

1. Go to Taxes, then Payroll Tax.
2. Select the Filings tab.
3. View your current tax forms in the ACTION NEEDED or COMING UP section. Or select Resources, then Archived forms and filings for past forms.
   • If the form is available, select Preview to view forms not yet filed.

If you filed your tax form manually, I'll show you how to archive and then view the forms.

To archive the form:

1. Go to Taxes, then Payroll Tax.
2. Click on the Filings tab.
3. Next to the tax form you want to save or archive, hit File.
4. Select the period, then Archive.

To view the form:

1. Go to Taxes, then Payroll Tax.
2. Tap the Filings tab.
3. Click on Resources, then Archived forms and filings.
4. Hit the ▼ dropdown menu to filter the form type you want to view.
5. Select the form name, then View.

I've added this article for more details and to learn how you can view tax payments: Access payroll tax forms and tax payments.

You can also check out this link and utilize payroll reports to get all the data for your taxes: Run payroll reports in QuickBooks Online Payroll.

Feel free to get back to this thread if you still have concerns about payroll and taxes. I'll make sure to check on your response. Have a wonderful day!

I just tried to do this but all I got was a list of the archived forms.  There isn't an option I can see to actually view and download the actual form.  I can click on the individual items listed, but the expanded item only contains a bit more information and doesn't include an option to view.  Am I missing something?

Thank you for joining the conversation and for sharing the outcome of the steps provided by my colleagues, @ForestFloor. I'm here to make sure that you'll be able to access and view your archived 941 forms in QuickBooks Online (QBO).
 

In QuickBooks, you have the ability to archive forms that are older than two (2) years. This means that you should be able to locate and view your 941 forms from the list of archived forms. I've personally replicated your situation on my end, and I was able to successfully view and download the form.





Since these options aren't available on your end, let's access your QBO account using a private browser. It's possible that the browser you're currently using has encountered a data issue, which could be causing the unusual behavior.
 

To open a private browser, you can use the following shortcut keys on your keyboard:

• Safari: Control + Option + P
• Google Chrome: Press Ctrl + Shift + N
• Firefox or Internet Explorer: Ctrl + Shift + P

If this solution works and you're able to access the desired options using a private browser, it indicates that clearing the cache of your regular browser is necessary to start with a fresh system. However, if you encounter the same issue, I'd suggest switching to a different supported browser.
 

Additionally, should you also want to run our available payroll reports in QuickBooks to help you view useful information about your business and employees, check out this article: Run payroll reports.

You can always count on me if you need a hand accessing and securing a copy of your archived 941 forms in QuickBooks Online. Just hit on the Reply button and I'll be right here to assist you. Have a good one.

That solved it!  Thank you!

I'm glad to hear that my colleague was able to assist you with your concern, @ForestFloor. We're delighted to serve you with exceptional customer service and to ensure your complete satisfaction.

If you have any other concerns about QuickBooks Payroll, please feel free to reply to this post. We're always available to assist you. Have a great day ahead!