Entering rental property income in QB desktop

Hello there, @geddesprop6.

I appreciate the details that you've provided to us. I'm here to share ideas on how to enter the rent income correctly in QuickBooks.

There are two ways to record the rent from your tenants and it depends on when you receive the actual rent payment.

To record the rent income in QuickBooks:

• as invoices, if you receive payments at a later date.
• as sales receipts, if you receive their payments right away.

Also, make sure to select the correct tenant and item name to keep track of the transactions for each property you manage.

For more detailed instructions on how to record rent income in QuickBooks, please click this article: Record transactions for a property management company.

Also, I'd still recommend consulting your accountant to ensure the accuracy of your financial reports.

I'v added our Income and expenses page, it provides topics that might help you with future task in QuickBooks.

Keep me posted if you have additional concerns. I'm still here to offer more help. Stay safe.

how do you print a detailed receipt on what tenants owe and what monthly rents are late and such? like how do i print a detailed one that says a tenant owes 900 for october but still has a payment of 100 for the previous month?

I can think of two reports, Wandamendoza.

First is the customer's quick report. It will provide you their transactions like invoices, payments, sales receipts, and even shows the open balances. Let me guide you:

1. Click Customers.
2. Go to Customer Center.
3. Select the customer.
4. Right-click on the name, then select QuickReport.
5. Click Customize Report, then go to the Display tab.
6. In the Search Columns field, enter and select Open Balance.
7. Click OK.

You can also memorize the report so you won't go over to the same customization process.

Next is the customer's statement. It will show you the transactions and past due balances. Here's how:

1. Click Customers.
2. Go to Create Statements. 
3. You can either click Multiple Customers or One Customer, then select the tenant/s.
4. Click Preview or Print. 

For more information, you can check this reference: Create a billing statement.

If you have more questions, please feel free to click the Reply button below. We're just one post away.