I had to transfer funds from a special account to our regular HOA account. How do I get the amount to show up on the Budget vs. Actual report?

I'm here to lend a hand with transferring funds and showing it on your Budget vs. Actual report, @kkirchner841.

Here's how you transfer money from your special account to your regular HOA. 

1. Go to the+ New button.
2. Under the Other section, choose Transfer.
3. From the Transfer Funds From drop-down list, select your special account.
4. From the Transfer Funds To drop-down menu, choose your HOA account.
5. In the Transfer Amount field, enter the amount and the date.
6. Once done, click Save and close or Save and new.

For the amount to show in the Budget vs. Actual report, ensure that the date is covered in the report. 

I've also added this article to guide you more about reports in QuickBooks Online:

• Customize reports
• Memorize reports

Let me know if you have other queries about QuickBooks. I'll be around to help you as soon as I can. Keep safe always. 

Budget vs. Actual report does cover the date of the transaction, but the amount transferred doe not show in the Income area. Only the deposits (HOA fees) show there. (along with Unapplied funds, if any)

Thanks for getting back to us, kkirchner841.

The Budget vs Actuals report only records the profit and loss (expenses and sales) of the business. If the transferred money doesn't include any income or expense accounts, the transaction will not show on the report.

To get this sorted out, you might want to double-check the account used when you record the Transfer in QuickBooks Online.

If you've used an income account and still doesn't show up on the Budget vs Actuals, I'd suggest deleting and recreating the transaction, and ensure to choose the date within the budget period to show this on the report.

I recommend customizing the report to get the specific details you need. You can also memorize it to save its current customization settings. It serves as your record and helps you quickly access it for future use.

Let me know how it goes by leaving a reply below. I'm always here to provide additional assistance. Happy Holidays!

Thank you for trying to assist me. This helps in that I understand why it is not showing, but I'm still not sure how to do this for 2 reasons. One is that I don't see an Income option in the drop down box for the "TO" part of the transfer. Second is that this is a transfer from one Bank account (Storm Management) to a different Bank account (Homeowners Association). If I change the designation on the "TO" portion, then wouldn't the money not show in my HOA checking account and my reconciliation fail. (BTW, as a side note, my issue is compounded as the 2 transactions occurred over 2 separate fiscal period. The transfer was done to cover a storm expense in 1st fiscal year, but the payment to the vendor who provided the fix was made in the following fiscal year).    

Hello there, kkirchner841. Thanks for getting back to us and providing additional details.

Yes, you're correct that there's no Income option in the To drop-down arrow. Transferring funds from an account to another account will not affect the income and expense account to the transaction. This only means to move from one bank account to another bank account.

That's why the transferred amounts will not generate on the Budget vs. Actual report as the purpose of this report is to show the data of your budget in a fiscal year. It displays an estimate of revenues and expenses for an account for a fiscal year. Then, show how much money an account has paid out in expenditures at a given point in time during a fiscal year. 

After you moved the funds, you may consider running the Transaction Detail by Account report instead of using the Budget vs. Actual. Make sure to filter on Transaction Type as Transfer. Here's how:

1. Open the report. Go to Reports > Enter Transaction Detail by Account in the search box.
2. Make sure to set the correct dates.
3. Click the Customize button at the upper-right corner.
4. Tick the Transaction Type box and make sure to put a check-mark for the Transfer.
5. Then, Run report.
   

Here are some articles that you can use for additional guide and reference about setting up budget targets for each class and the common custom reports in QBO:
 

• Learn how to set budget targets for each class in QuickBooks Online Plus and Advanced. 
• Learn specific ways to customize your reports to get awesome insights.

Please let me know if you have other questions. We're all right here to help you anytime. Take care and stay safe always.

Thank you for your health. I used some of your input as part of my audit response. 

Ken 

I'm having this same issue. The hoa has scheduled automatic transfers each month

 So when I reconcile I just use the transfer under banking list. (Qb 2020 desktop)

But it need to show up on their budget to show the income of say 3k and 500 of that is for reserve (savings) so each month its moved. On the reports (p&l budget preformance) it never shows the transfer. How can I show that in the P&l?