Auto Fill account coding for vendors

Greetings, Sarah. I see you'd like to automatically fill the account only when creating a check for a particular vendor. I am committed to making sure that we achieve this goal successfully.

The auto-recall feature in QuickBooks Online is designed to pre-fill transactions with previously entered information, which includes account coding for vendors.

Once you've set up default expense coding for each vendor, QuickBooks will pre-fill the account when you select the vendor on a new transaction. However, it also recalls the amount and memo from the last saved transaction for that specific seller.

To achieve this goal, consider turning off the auto-recall feature and relying on the default account coding set up in the vendor profiles. This way, QuickBooks will only pre-fill the expense account associated with the seller, and you can manually enter the amount and memo for each transaction.

To turn off the auto-recall feature:

1. Hover over the Gear icon, then select Account and Settings.
2. Head to the Advanced section. In the Automation area, click the pencil icon.
3. Turn off Pre-fill forms with previously entered content.
4. Press Save. Hit Done to record your changes.

After creating a check, you can print it and send it to your vendors.

Rest assured that with this information, you'll achieve your goal of automatically filling the account assigned to specific vendors without including the previous amount and memo of the last transaction. If you have additional queries, feel free to get back here. Have a good one!