I’ve cleaned up a fair share of Zelle transactions in QuickBooks, and honestly, it can get messy fast if you don’t have a system. What’s worked for me:
For customer payments, I usually record Zelle payments as Receive Payment on the invoice, sending them to Undeposited Funds. When the Zelle hits your bank, just match it in the bank feed, it keeps things tidy and makes reconciliation easier.
For vendor payments, I use Expense or Check, choosing Zelle as the payment method. Make sure the bank feed matches what you enter, otherwise, you’ll see double entries.
The biggest headache is when clients mix Zelle for both sales and purchases in the same bank account. I always keep clear memos on every Zelle transaction so I can tell what’s what when matching. Saves a lot of time later.
Not perfect, but this method’s worked pretty well for me. If you’re doing a big cleanup, it’s worth taking a slow pass to match each payment before you hit accept in the bank feed.
