Hi there, @faf07.
Let me help you fix your reconciled accounts so you can close your books. I've got an idea of why you're getting this issue and how to fix it.
There may be times when transactions you already reconciled show up as unreconciled. Here are a few reasons why:
- Someone changed or deleted the reconciled transactions.
- Cleared transactions were unchecked (uncleared) in the account register.
- Someone undid the last reconciliation.
- Funds were transferred from a previously reconciled bank account to a sub-account.
However, we can perform a mini reconciliation in QuickBooks Desktop (QBDT) to create changes in your reconciled accounts. This special method uses an "off-cycle" reconciliation date to make a correction. This also assumes you know the ending balance from the most recent reconciliation. Get this information before you start.
To fix transactions in a bank account, follow these steps:
- Go to the Banking menu and select Reconcile.
- Choose the bank account with the transactions you need to reconcile.
- In the Date of Statement field, enter the date for an "off-cycle reconciliation." Please take note that when you enter an "off-cycle" date, QuickBooks will remind you that you're doing a mini reconciliation. This puts previously unreconciled transactions back without affecting the "cycle" that they follow.
- In the Ending Balance field, enter the balance of your last successful reconciliation and select Continue.
- From the Reconcile window, check off the transactions you are fixing and re-reconciling.
- Make sure the Difference field shows $0.00.
- When everything looks good, select Reconcile Now.
If you're a credit card account, follow these steps to clear your transactions: How to fix transactions in a credit card account.
You can also check our Year-end checklist in QBDT. This will guide you through the process of completing your task in QuickBooks so you can close your previous year and prepare for the upcoming one.
I'm just a reply away if you have other questions with the QuickBooks Desktop. Just add the details of your concerns in this thread and I'll help you out. Keep safe!
