How do I get the check numbers to print on a bank deposit slip?

It's wonderful to see you here in the Community, vonandbeth-gmail.

Let's manually enter the check number and print the bank deposit slip. I'm here to help ensure you can do this in just a few clicks.

When you print a deposit slip instead of just a summary, make sure that you have a printable slip loaded in your printer. You can order them here.

For the check number to appear on the printed transaction, enter it in REF NO. column. Also, you can choose to Print deposit slip and summary or Print deposit summary only.

Here's how it's done:

1. Navigate to the New menu in the upper right corner and select Bank deposit under Other.
2. Look for the transaction you're working on in the Select the payments included in this deposit section and enter the check number in the REF NO. column.
3. Go to the Print menu at the bottom of the page and select Print deposit slip and summary or Print deposit summary only.
4. Click Print.

Once done, your deposit slips or summaries are printed as specified. This article goes into detail about the process, including how to fine-tune the entry's alignment: Set up and print deposit slips.

For tips, resources, and answers related to your accounting tasks in the program, feel free to browse the Community guide.  It includes topics such as troubleshooting any issues you encounter in QuickBooks Online (QBO), cash flow management, payroll, and taxes, to name a few.

If you have any clarifications about printing a deposit slip or have other QuickBooks concerns, leave a comment below and tag my name. I'll get back to answer them for you. Have a good rest of the day and stay safe.

Are the check numbers and cash amount supposed to print on the deposit slip?  My slips include the cash in the total, but do not print it on the slip - only on the summary.  I'm having to write in the cash amount before taking it to the bank.

I'm glad to be here assisting you, Becky. Let me provide a detailed explanation about printing the deposit slips and summaries in QuickBooks Online (QBO). 

The Deposit Summary breaks down the full deposit charge, showing the details of each check and cash payment, including check numbers and individual amounts. However, the Deposit Slip only displays the total deposit payment.

You don't need to manually write the cash amount on the slip. Simply choose "Print deposit slip and summary" when printing in QBO. 





For more information about setting up and printing deposit slips, check out this article: Set up and print deposit slips in QuickBooks Online.

I'm always open to providing further assistance, Becky. Whenever you have other concerns about bank deposits, feel free to leave a comment below. 

It prints the amount on the summary part, but doesn't show it on the slip part. I have the payment method listed as Cash.  I only noticed this a few months back, but I don't remember when it stopped putting it on the slip.  We do use QB Online.  

I appreciate you bringing this to my attention, Becky. Let's troubleshoot this together to identify the cause of this missing amount reflected on the deposit slip.

We can go to the bank deposit window and individually review the selected transactions to trace the source of this amount, as all amounts reflected in the deposit summary are sourced from there. We would also appreciate it if you provide us with a screenshot so that we can help you further review this.

I'm adding these articles you can use in the future:

• Configure your print settings for printing checks in QuickBooks Online.
• Print a check in QuickBooks Online.

You can always comment below for further concerns about your deposit slips and summary in QuickBooks Online. I'll just be around to help you at any available time. Have a great day!