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Level 1

Uncleared Paycheck

I have old paychecks that haven't cleared the bank but are still showing when I reconcile the bank account.  How do I clear these old checks?

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QuickBooks Team

Re: Uncleared Paycheck

Hi there, Jftem,

 

It's possible those transactions were not cleared from the last reconciled account. That's why you're seeing them on the next reconciliation.

 

You can undo the previous reconciliation and make sure all paychecks on that period are cleared. This is to ensure your books are accurate. Here's how:

  1. Select Reconcile from the Banking menu.
  2. Click Undo Last Reconciliation.
    undoreconciliation.PNG
  3. Hit Continue to proceed, then OK.
  4. Enter the Ending Balance, then click Continue.
  5. Match the charges and payments with your bank statement, then click Reconcile Now.

Otherwise, the reconciliation status of those entries were accidentally changed in the register. You can manually clear them by putting a check mark. This will help change the reconciliation status as cleared in the bank register.

 

Let me guide you through on how to accomplish this:

  1. Go to the Lists menu, then select Chart of Accounts.
  2. Locate the reconciled account, then click it to open transactions.
  3. Search the uncleared check, click it to highlight.
  4. Click the reconciliation status field until you see a checkmark.
    reconciliationstatus.PNG
  5. Click Record to save the changes.

To learn more about the reconciliation process in QuickBooks Desktop through this link: Reconcile an account. It includes instructions and detailed steps for your guidance.

 

After that, open the previous reconciliation report to review past reconciled transactions.

 

I've also added this article: Fix issues when you're reconciling in QuickBooks Desktop to know what to do if the bank balance don't match with your financial institution's statement.

 

Upon sharing this process, I still suggest consulting with your accountant. He/She might have specific instruction since this will affect the balance on your account.

 

Let me know if you have follow-up questions and I'd be glad to help you out.

Level 1

Re: Uncleared Paycheck

Hi MarylandT,

Thank you for the information.  I should clarify that these paychecks are from a year ago that haven't cleared the bank, so they will show up in the reconcilation until cleared.   One article I read here on QB for a similiar check issue is to make a fake deposit in the same amount which will then offset each other when cleared, but I don't know what account to make the fake deposit to since this is a payroll check.   Do you have any suggestions?

QuickBooks Team

Re: Uncleared Paycheck

I'm glad you reached back, Jftem.

 

Yes, you can create a deposit using the exact paycheck amount in QuickBooks Desktop. However, choosing which account to use requires guidance from an accountant. They can also provide expert advise on how to handle this type of situation.

 

For instructions on how to Make Deposit, here's how:

  1. Go to the Banking menu.
  2. Choose Make Deposits.
  3. From the Payments to Deposit window, click OK.
  4. Fill in the necessary information from the Make Deposit screen.
  5. Click Save & Close.

 

Should you be interested in learning more about making Bank Deposits, you can have this article handy: Record and make Bank Deposits in QuickBooks Desktop.

 

Reach out to me if you need assistance with anything QuickBooks. I'll be here to keep helping. Have a wonderful day! Take care.

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