It's possible those transactions were not cleared from the last reconciled account. That's why you're seeing them on the next reconciliation.
You can undo the previous reconciliation and make sure all paychecks on that period are cleared. This is to ensure your books are accurate. Here's how:
Select Reconcile from the Banking menu.
Click Undo Last Reconciliation.
Hit Continue to proceed, then OK.
Enter the Ending Balance, then click Continue.
Match the charges and payments with your bank statement, then click Reconcile Now.
Otherwise, the reconciliation status of those entries were accidentally changed in the register. You can manually clear them by putting a check mark. This will help change the reconciliation status as cleared in the bank register.
Let me guide you through on how to accomplish this:
Go to the Lists menu, then select Chart of Accounts.
Locate the reconciled account, then click it to open transactions.
Search the uncleared check, click it to highlight.
Click the reconciliation status field until you see a checkmark.
Click Record to save the changes.
To learn more about the reconciliation process in QuickBooks Desktop through this link: Reconcile an account. It includes instructions and detailed steps for your guidance.
Thank you for the information. I should clarify that these paychecks are from a year ago that haven't cleared the bank, so they will show up in the reconcilation until cleared. One article I read here on QB for a similiar check issue is to make a fake deposit in the same amount which will then offset each other when cleared, but I don't know what account to make the fake deposit to since this is a payroll check. Do you have any suggestions?
Yes, you can create a deposit using the exact paycheck amount in QuickBooks Desktop. However, choosing which account to use requires guidance from an accountant. They can also provide expert advise on how to handle this type of situation.
For instructions on how to Make Deposit, here's how:
Go to the Banking menu.
Choose Make Deposits.
From the Payments to Deposit window, click OK.
Fill in the necessary information from the Make Deposit screen.