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Sb-2409000
Level 1

Transfer multiple transaction

How do I change a batch of transactions that were allocated to the wrong bank and need to be moved to the correct bank?

2 Comments 2
Jayson_E
QuickBooks Team

Transfer multiple transaction

Hello there, Sb-240900.

 

Thanks for reaching out! To help you move a batch of transactions that were allocated to the wrong bank account to the correct one, I’d like to clarify a few details first so we can provide the best guidance:

 

First, what type of transactions are these? Are they customer payments (invoices/deposits), vendor expenses, or something else? Were these transactions manually entered or downloaded via bank feed? Have these transactions already been reconciled in QuickBooks? Providing these additional details could help us offer you a more tailored solution for your concern.

 

In the meantime, if these are customer payments (invoice payments/deposits) recorded in the wrong bank account, here's how to fix and change it to the correct bank account:

 

  1. Go to the Lists menu.
  2. Select Charts of Accounts.
  3. Find and double-click the bank account where the payment was originally deposited.
  4. Locate and open the specific transactions you want to move.
  5. In the transaction window, change the 'Deposit To ' field to the correct bank account.
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  6. Once done, Save & Close.

 

If these are vendor expenses, bills, or other manually entered transactions (not related to customer payments), there's currently no option to bulk edit the bank account for multiple transactions at once. We will have to manually open each transaction and change the bank account to the correct one.

 

Then, if these are downloaded bank feed transactions and they haven't been matched or categorized yet, here's what we have to do:

 

  1. Go to the Banking tab. 
  2. Choose Bank Feeds and then hit the Bank Feeds Center menu. 
  3. Select your bank account and check all the transactions you want to ignore. 
  4. Click the Batch Actions and choose Ignore
  5. Follow the onscreen instructions. 

 

However, if those transactions have already been categorized and appear in your bank register, you’ll need to delete them directly from the register. Afterward, you can manually import the correct bank transactions in bulk.

 

Keep in mind that if these transactions fall within a reconciled period, it’s important to undo the reconciliation before deleting them and then reconcile again afterward. To ensure your books remain accurate, I recommend consulting with a financial professional before making these changes.

 

Alternatively, you can record a bank transfer between the two accounts for the total amount involved to adjust balances without editing each transaction individually.

 

Lastly, you can also consider a journal entry to move balances; however, this won’t update individual transactions and may complicate reconciliation, so it’s recommended to consult with an accountant before proceeding with this option.           

 

If you have any questions or need further help fixing your transactions or managing your bank accounts in QuickBooks, please don’t hesitate to reach out. We're here to assist you every step of the way.  

BigRedConsulting
Community Champion

Transfer multiple transaction

Edit each transaction, change the bank account, and then save the change.

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