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schand4462
Level 2

Undeposited Fund

The client creates a Sales Receipt and accepts payment. Some customers pay by two payment methods, credit card or check. The client was not aware of how to receive payment by two payment methods. Now the client is aware of it after training. Scenario: Say a client's customer had a sales receipt for a total of $2345.87 and the client's customer paid $1545.87 with a credit card and a balance of $800.00 paid by check and the total sales receipt is already in Undeposited Fund. The $800.00 check has been separately deposited in the Bank. How to account for this when the client is depositing the undeposited fund? Is there a different way to handle this situation? Thank you for your help.

2 Comments 2
Jelayca V
QuickBooks Team

Undeposited Fund

Hello there, schand4462. Let me share some insights regarding the matter at hand. 

 

If you are referring on how to account the payments in the Undeposited Funds (UF), you can edit the bank deposit 800 and include to select the credit card payment to deposit. To do this, please follow these steps:

 

  1. Go to Transactions and select Chart of accounts.
  2. Select the account associated with the bank deposit and Click View register.
  3. Choose the transaction, and then tap the Edit button.
  4. Click on the payment with the payment method of Check and include to select the credit card payment also to deposit.

 

By doing this, it will match the payments for both the check and the credit card payments. 

 

If you are referring to something else on how to account, please provide me with further details, and I will be happy to assist you with the accurate resolution to your concern.

 

Additionally, you can learn more about the Undeposited Funds account and how to combine multiple payments together in QuickBooks by visiting this article: What’s the Undeposited Funds account?

 

Furthermore, consider checking out this article for future reference about managing bank deposits: Record and make bank deposits in QuickBooks Online

 

You can return anytime if you need further assistance or clarification about Undeposited funds in QBO. Take care and best wishes! 

 

 

Rainflurry
Level 13

Undeposited Fund

@schand4462 

 

Create a service product called CC Payment and choose the bank account under 'Income account'.  Then, add that product to the sales receipt for -$1,545.87.  That will reduce the amount in undeposited funds to $800 and book a separate deposit for $1,545.87.  

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