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kybluejean
Level 1

what is TO PRINT in check register, instead of a check number?

I was looking through our check register and noticed a tax payment marked TO PRINT, in the area that usually shows check numbers.  Does this mean that the tax payment is not paid?

Solved
Best answer March 15, 2021

Best Answers
Ryan_M
Moderator

what is TO PRINT in check register, instead of a check number?

Hi @kybluejean,

 

Not necessarily. A check that has the option Print later enabled will have no check number on it. The reason for this is because you'll have to assign the check number when you're in the process of printing it. 

 

For example, you created the check outside of QuickBooks Online (QBO) and recorded it with the Print later box enabled. This doesn't mean that the tax payment didn't go through. You can simply remove the check on the Print later box and assign a check number to it. 

 

In case you need to check your filing status for a tax return, it's best to view your tax agency's website. 

 

See this article for additional info: Print a check in QuickBooks Online. it's a step-by-step guide from setting up your QBO company to print checks, up until the actual printing process. 

 

Tag me in a comment below if you have other questions with checks in QBO. I'll be sure to get back to you.

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5 Comments 5
Ryan_M
Moderator

what is TO PRINT in check register, instead of a check number?

Hi @kybluejean,

 

Not necessarily. A check that has the option Print later enabled will have no check number on it. The reason for this is because you'll have to assign the check number when you're in the process of printing it. 

 

For example, you created the check outside of QuickBooks Online (QBO) and recorded it with the Print later box enabled. This doesn't mean that the tax payment didn't go through. You can simply remove the check on the Print later box and assign a check number to it. 

 

In case you need to check your filing status for a tax return, it's best to view your tax agency's website. 

 

See this article for additional info: Print a check in QuickBooks Online. it's a step-by-step guide from setting up your QBO company to print checks, up until the actual printing process. 

 

Tag me in a comment below if you have other questions with checks in QBO. I'll be sure to get back to you.

lgamb58
Level 1

what is TO PRINT in check register, instead of a check number?

TO PRINT should not show in the check register for a tax payment if the payment is made electronically to the tax agency.  I use QBO for two different businesses and TO PRINT shows on the register for the state payroll tax payment in one business but not the other.  This has never happened before and the TO PRINT cannot be edited out.  This also makes this payment show up in the "Print Checks" list which is in error.

Adrian_A
Moderator

what is TO PRINT in check register, instead of a check number?

Let's run some steps to isolate why the To Print button disappear, lgamb58.

 

There are times that when the system encounters cache-related issues, concerns like this occurs. To start with, let's open QuickBooks on a private window. You can use these keyboard keys to open one:

 

  • Google Chrome: Ctrl Shift N
  • Mozilla Firefox: Ctrl Shift P
  • Microsoft Edge: Ctrl Shift P
  • Safari: Command Shift N

 

If it works, we can go back to a regular page and clear its cache. We can also switch to a different browser like Google Chrome, Mozilla Firefox, Safari, or Microsoft Edge.

 

Feel free to bookmark this reference for more information about printing checks:  Print a check in QuickBooks Online.

 

I'm just around if there's anything that I can help. Keep safe!

kbelectricllc15
Level 1

what is TO PRINT in check register, instead of a check number?

I am having the exact same problem. Did you ever find a solution?

LieraMarie_A
QuickBooks Team

what is TO PRINT in check register, instead of a check number?

I've got your back, @kbelectricllc15.

 

When creating a check, you have the option to print it later. When the Print later box is enabled, it doesn't mean that the tax payment was not paid yet. It only means you're adding it to the print queue. Then, you can print all your checks at once.

 

If you decide not to print the check, you can remove it from the queue and manually enter a check number. Here's how:

  1. Go to the + New menu.
  2. Select Print checks.
  3. You have two options to remove it: 
    • You can select the check and click the Remove from list button. Click Yes to confirm. Find the check from the check register and enter the check number.
      Capture.PNG
    • You can also click the transaction from the list to open the Check window. Then, remove the checkmark from the Print later box and enter the check number manually. Click Save and close.
      Capture.PNG

 

For more information about this, check out this article: Print a check in QuickBooks Online.

 

If you're unable to edit the To print checks, let's perform basic troubleshooting to sort it out. Broken or unresponsive buttons are usually the result of outdated or corrupt cache files in your web browser. Browser caches help speed up basic browsing that allows you to save more time when loading repetitive images or information. However, it can impact processes when your browser accumulates too much historical data. 

 

We can clear them in just a few easy steps. Let's start by accessing your account through an incognito window to rule out the possibility of a webpage issue. You can refer to these shortcut keys to open an incognito window in all supported browsers:

  • Chrome: Ctrl+Shift+N
  • Firefox: Ctrl+Shift+P
  • Safari: Command+Shift+N

 

If it's responsive, I recommend that you clear your browser's cache. By clearing them, you can remove that historical data and access QuickBooks with a clean slate. You can also switch to a different supported browser to see if it has something to do with your browser.

 

Visit us again if you need further assistance. I'm always here to help. Have a great day.

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