Additional User License

Thanks for visiting the Community space, @kingbodex. I'll provide information about adding a user license to QuickBooks Desktop (QBDT).

If you're using a QBDT for the US version, you have the option to add a user license for up to 5 users for QBDT Premier. However, Fiat Lux - ASIA is correct that you can only purchase additional user licenses for supported versions (QBDT 2021–2023).

Follow these steps to find the price and purchase the user license:

1. Go to Help menu, then select Manage My License and Buy Additional User License.
2. Select Add Seats Online for current pricing.
3. Choose if you want to buy licenses online or by phone. Follow directions on how to add user licenses.
4. Install QBDT on additional computers based on the number of licenses you have.
5. After you install, follow the prompts to activate QBDT.

For more details about this process, refer to this article: Add a user license to your QuickBooks software.

However, if you're using the QBDT for the global version, it's unavailable since it's already unsupported. For more information about the service discontinuation, you can open this article: QuickBooks Desktop 2020 service discontinuation policy.

Moreover, you can check out this article to ensure the continuity of operations and receive the latest features of your QBDT program: Upgrade QuickBooks Desktop Pro, Premier, or Enterprise.

Don't hesitate to click the Reply button below if you still have concerns related to QBDT. I'm always around to help. Have a good one!

Thanks @Fiat Lux - ASIA and @Kevin_C for the reply. It's quite unfortunate that I have to purchase a higher year edition, which is costly.

Hello, Fiat Lux - ASIA.

I appreciate you for always sharing your knowledge about QuickBooks. This will definitely help other users as well in the future. Please keep on posting here in the Community.

Stay safe and have a great rest of the day.

We currently have 3 users.  How much to add one more user?

@Julie W1 

Which QB Desktop year version? Pro or Premier?

I appreciate you for posting here, Julie. Let me provide details about adding users to your QuickBooks Desktop(QBDT) account.

Adding more users depends on the current version you have. If you're subscribed to QBDT Premier, it lets five users work in the same company file, while QBDT Pro allows three users to access your books simultaneously.

To determine the exact price of an additional license, you can follow these steps:

1. Open the QuickBooks Desktop program.
2. Go to Help and then select Manage My License.
3. Select Buy Additional User License.
4. Hit Add Seats Online to view the current pricing.

Once you're ready to add another user, I suggest performing the instructions below. Beforehand, please note that you can only purchase additional licenses for supported versions.

1. After clicking the Add Seats Online option, you can choose if you want to buy licenses online or by phone. Follow directions on how to add user licenses.
2. Install QuickBooks Desktop on additional computers based on the number of licenses you have.
   • Use the same license and product numbers you have to install QuickBooks Desktop.
3. After you install, follow the prompts to activate QuickBooks Desktop.

If you need more than five users, consider checking QBDT Enterprise, where you can have up to 30 users working on the same company file. For more details, please see this resource: QuickBooks Desktop Enterprise Solutions.

Additionally, I've added an article to help you learn more about the features available and tasks you can perform when you're in multi-user mode: Single-user mode vs. multi-user mode.

Please feel free to post here again if you have further questions about pricing and adding a user to your QBDT account. We want to help you achieve your desired outcomes when accessing your company file.