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Level 1

Can i convert journal payroll entries into payroll entries now that I have a payroll service?

I did not have payroll service for the first part of this year therefore I entered payroll in journal entries. I now have payroll service. How do I convert entries into payroll for tax purposes?
4 Comments
QuickBooks Team

Can i convert journal payroll entries into payroll entries now that I have a payroll service?

Hello there, @bittersweetpetre.


You're on the right track in tracking your payroll-related entries using a journal entry. However, converting it is currently not available. You'd just want to make sure that the payroll items and liabilities used in the journal entry exactly match the payroll items in your payroll accounting preferences.

 

Here's how to view your Payroll Accounting Preferences:

  1. Go to the Gear icon.
  2. Choose Payroll Settings.
  3. Select the Preferences tab.
  4. Click the Accounting Preferences link.

On the Accounting Preferences page, you can review and match the Payroll items and Tax liabilities. QuickBooks will be able to detect and add the journal entries in your payroll tax calculation. You can also run the Payroll Summary by Employee report. It shows a comprehensive report of wages, deductions, and tax info, totaled by employee or period.

 

I've added these articles to help you get started with payroll in QuickBooks:

Stay in touch with us here if you have other questions about managing your payroll information. The Community and I are always here to help.

Level 1

Can i convert journal payroll entries into payroll entries now that I have a payroll service?

Thank you for the response.  I would like to put all the input from the Journal Entries before I got QB payroll into paychecks to make things easier at end of year.   When I attempt to enter this it only lets me go back 6 months and not to the beginning of the year.   Is there a way to adjust this?

Level 1

Can i convert journal payroll entries into payroll entries now that I have a payroll service?

Going into employee payroll summary does not give me accurate numbers from journal entries.   I would like to just go through and change Journal entries for payroll to payroll checks .  When I attempt to do this though it only lets me go back 6 months and not to the beginning of the year.   Is there an adjustment of this?

Moderator

Can i convert journal payroll entries into payroll entries now that I have a payroll service?

Hi there, @bittersweetpetre. Thanks for keeping us updated.

 

Payroll checks created via Journal entry won't show on your payroll reports. If there are still no paychecks created for the employee(s), you can enter historical payroll information. 

 

Here's how:

  1. In the left menu, click Workers.
  2. Go to the Employees tab.
  3. Select the employee to open the information, then Enter prior pay details
  4. Enter the necessary information.

For more information about this process, you can check out this article: Set up a prior payroll for QuickBooks Online Payroll.

 

Then, you can delete the journal entries created afterwards. Since payroll has its own mapping in the system, you'll need to enter payroll for the amounts to show up on the payroll reports and tax forms. 

 

As for your concern in backdating payroll, you can only create unscheduled payroll within 6months. That is the reason it won't allow you to go back. 

 

However, if you've already run payroll in the system, I recommend contacting our Payroll Support Team. They'll access your account and create an adjustment to record the old payroll transactions before using QuickBooks. 

 

Keep in touch if you need more help concerning payroll or if there's anything else I can do for you. I always have your back and is always happy to help. Take care.

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