Can I delete an Employee in QB Online?

Let me walk you through the steps on how to delete an employee, @contact-webcraft,

In QuickBooks Online Payroll, deleting an employee accidentally entered can be done directly under their profile information. I'll show you how.

1. Go to Payroll.
2. Select Employees.
3. Choose the name of the du[plicate employee in question.
4. Under the employee name, select Edit employee.
5. Select Delete employee.
6. Click Yes.

Now that your employee is gone, here's an article you can read and learn more about adding contractors: Set up Contractors in QuickBooks Online Payroll.

I've got you this helpful article for ideas about how you can work well with your employees' payroll in QuickBooks: Help Articles in QuickBooks Online Payroll. You can also get an overview of the other payroll features used to save time in creating your paychecks and running your payroll.

If there's anything else that I can help you with aside from working with your contractors in QuickBooks, please let me know in the comment section below. I'll be notified once you include my name, @JonpriL, in your follow-up reply. Take care always!

There is no such option for deletion. See attached image.

Thank you for the response and performing the steps provided, @contact-webcraft.

Can you try to resend the image that you're referring to? That will surely help us provide an accurate solution to the concern that you're having.

You can click the Reply button below to add more details.

I'm looking forward to hearing from you soon! Take care and have a wonderful day!

1. Go to Payroll, then Employees.
2. Select your employee. If the employee isn't on the list, select All employees from the Active Employees ▼ dropdown.
3. From Employment details, select Start or Edit.
4. From the Status ▼ dropdown, select the appropriate status: Terminated, Paid Leave of Absence, Unpaid Leave of Absence, Deceased. Select Not On Payroll if you layoff or furlough an employee
5. Select Save.
   
   Furthermore, QBO Payroll offers a variety of payroll reports. This will provide you with some helpful information about your company and employees. See this article for information on how to access them: Reports available in QuickBooks Online Payroll.
   
   Let me know if you have further questions about handling payroll in QBO.

Thank you for the reply.  This is information that has already been covered.  This is for an employee that has no activity of any kind.  Simply one that did not need to be entered and needs to be deleted.  Whether it's an active employee or inactive, there is No Action available for "Delete Employee" .  Please advise.

Welcome to the Community, LDCBooster1. I appreciate your detailed information.

If an employee was added to your payroll by accident, their profile can be deleted only if there's no pay history or paychecks on file for them. You can find detailed steps for doing so in Daniela_A's post.

In the event you haven't set up payroll services with Intuit yet, you can delete an employee by marking their profile as inactive.

Here's how:

1. In your left navigation bar, go to Payroll, then Employees.
2. Find the employee.
3. Under your ACTION column, use the Drop-Down Arrow (▼) icon.
4. Click Make inactive.
5. Select Yes.
   

After inactivating their profile, you'll see "(deleted)" displayed next to their name.

You'll also be able to find many detailed resources about using QuickBooks in our help article archives.

Please don't hesitate to send a reply if there's any questions. Have a great day!

Thank you.

So for those QB users that do not have payroll services set up, you cannot actually delete an employee, you can only make them inactive.

but it won't let me make an ee inactive w/o deleting them as a time tracking ee - which then deletes all their records. 

Hi there, kati. I'm here to share some insighst about making your employee inactive.

In QuickBooks Online Payroll, we have two ways to remove an employee from the list: deleting or changing their employment status. 

If you plan to delete an employee, make sure there's no pay history, timesheet data or paychecks linked to their name. It'll prevent you from removing them. 

Here's how you can delete your employee:

1. Go to Payroll, then select Employees.
2. Select the employee's name. If the employee isn't on the list, select All employees from the Active Employees dropdown.
3. Select the employee you want to delete. 
4. From Actions, select Delete employee.
5. Select Yes.

In case you want to keep their records, it would be best to only edit their employment status.

You're more than welcome to drop by again if you have other questions about managing employees or payroll. If you need assistance handling your payroll taxes, entries, and lists, please let us know, and we'll chime in to help again.