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Level 1

Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

 
14 Comments
QuickBooks Team

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

You have two options to enter your payroll data into QBO, tmorrison816.

 

Importing the payroll details from the desktop version into QBO is currently not available. You can either enter prior payroll or run it normally in the online version. Once you choose how you'd like to enter the payroll, don't forget to record the prior tax payments as well.

 

To create paychecks in QuickBooks Online, you can refer to this article: Create paychecks in QuickBooks Online Payroll.

 

I'll be here if you need a hand. Thanks for dropping by.

Level 1

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

What do you mean run it normally?  When will qb online be able to just import all historical payroll so I can switch people over?  This is too much work 

Moderator

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

Hello there, Jeannepclark.

 

I appreciate you for getting back to us here in the Community. Allow me to chime in and provide additional clarification about the information from my colleague.

 

When importing payroll information from QuickBooks Desktop to the Online version, it'll only carry over company and employee information. For now, the only option is to enter prior payroll information manually.

 

Once you've entered all the payroll data, you can create the next payroll of your employees. For detailed steps on recording prior payroll, I'm adding the article I recommend on this:

 

Set up a prior payroll.

 

Please know you I'm always here in the Community for all of your payroll needs.

Level 1

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

I need one button import feature. If not availableI will have to look at other options other than QBO. NONE OF US HAVE THE FREE TIME TO MANUALLY RE-ENTER ALL PAYROLL FOR THE YEAR FOR ALL EMPLOYEES.

QuickBooks Team

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

Hi there, @stevelipa.

 

Please allow me to help share additional information about importing payroll details form QuickBooks Deskop (QBDT) to QuickBooks Online (QBO).

 

Yes, as mentioned by my colleagues above, as of now, there isn't an option to import payroll details from QBDT to QBO. However, if you wish to, you may look for a third party-application online or on our App Center.

 

To look for a third-party application on our App Center, you may visit this link: https://apps.intuit.com/app/apps/home.

 

You can also check this article to learn more about the import limitations from from QBDT to QBO: What data doesn't convert from QuickBooks Desktop to QuickBooks Online?.

 

Please know that I'll be always here to help you if you have any other QuickBooks or Payroll concerns, don't hesitate to add a post/comment below. Have a great day ahead!

Level 1

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

THIS IS RIDICULOUS THAT QB IS CHARGING SO MUCH MORE FOR THE ONLINE VERSION WITHOUT THE SIMPLE OPTION TO IMPORT PAYROLL HISTORY! I DIDN'T REALIZE QUICKBOOKS JUMPED THE GUN IN OFFERING ONLINE VERSION WITHOUT HAVING THE SOFTWARE FUNCTIONAL WITH THE SAME FEATURES AS THE DESKTOP VERSION...VERY DISAPPOINTING IN ALL SOFTWARE COMPANIES GETTING GREEDY WITH THE SUBSCRIPTIONS.

QuickBooks Team

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

Hi there, USERID.

 

Allow me to share some insights about importing payroll details in QuickBooks. 

 

I understand how the feature you're looking for would be beneficial to your business so you'll able to import the payroll details from QuickBooks Desktop to QuickBooks Online conveniently.

 

Finding new ways to adapt to our customers’ needs is how QuickBooks gets even better. I can pass along the suggestions you so you're able to reach a point of resolution as quickly as possible. For the meantime, you may want to consider the suggestion provided by my colleague to check a third-party application what will suit your needs. 

 

For additional reference, you can check this article to learn more on what data doesn't convert from QuickBooks Desktop to QuickBooks Online?.

 

Please know that you're always welcome to post again if you have any other concerns with your QuickBooks. We're always here to help you out. Have a good one. 

Level 1

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

As a new QB Online user I was unimpressed with this fact. Data transfer like this should a vary basic aspect of "upgrading" to the Online version of QB. Paying so much more for a product, it would be fair to expect that the level of service would be that much better. Not that it will do any good for us at this point, but I would strongly advise the QB team to make this a top issue to solve for future users. Until then I would be hesitant to recommend the switch. 

QuickBooks Team

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

Hi there, @Sherri907

 

Welcome to this thread. I hear your sentiments about the data conversion limitations in QuickBooks. Because QB Desktop and QB Online have different platforms, our developers need to review and study all our suggested product enhancement proposals carefully to make sure they're fully functional when they're added. 

 

I'm adding a help article for your reference: Comparing Quickbooks Online to the QuickBooks Desktop versions. It helps you learn about the advantages of using QB Online over Desktop versions. 

 

Feel free to message again if you have additional questions. We're always here to help. 


 

Level 1

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

We are a law firm that just transferred over to online today.  After hours of moving 7 companies over, we were told that the historical payroll information would not transfer.  This means that moving from the online version has now made it more difficult to manage my employee's information, our 401k (based on last year's payroll information -- which did not transfer) and the historical data covering more than a decade of payroll for multiple employees.  This product and the sale of the product does not comport with business standards and record retention policies.  It should not be difficult for a database company to lineup the fields of data from their own desktop version to the online version.   This should be disclosed prior to sale of the product and should be fixed immediately.

Moderator

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

Hey there, @JRTII.

 

I understand how being able to lineup the fields and import payroll data entirely is beneficial to your business. Since the desktop version has more payroll features, there's payroll information that doesn't transfer.

 

We have the What to expect when you switch from QuickBooks Desktop to QuickBooks Online article that contains the data you can convert to Online (scroll down to Payroll).

 

We place a value on your ideas and take them into consideration when making improvements. I’ll send feedback on your behalf about migrating data from the other version.

 

To view the recent happenings and future developments about the product, visit the Firm of the Future site.

 

Leave me a comment below if you have any other questions or concerns. I'm here ready to help and make sure you're taken care of. Have a good one.

Level 4

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

Consider to utilize one of these tools (e.g exporter for QBD and importer for QBO) to migrate payroll data as JE. 

https://transactionpro.grsm.io/qbd

https://partners.saasant.com/affiliate/idevaffiliate.php?id=5051_2

 

Hope it helps.

Level 1

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

I sorry, the online

payroll has less features!!! How is

it that the new product has less features for payroll.  Think you have some problems with your advertising and marketing.  With

the speed of connections and the

massive iCloud systems, there is no reason to dumb down the online version.   This is not aimed and the monitor but please fix this.  

QuickBooks Team

Re: Can I import payroll details from Quickbooks Desktop into Quickbooks Online?

Hi there,  @JRTII.

 

I also want a software emphasizes on convenience, and has the features I need for my needs. Rest assured, I’m going to submit feedback to our developers about migrating data from the other version.

 

Also, you can check these articles that might help you in the future:

 

If you have other questions or need further help, please feel free to tap me anytime. All the best.
 

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