Can you print a W2 copy for an employee without signing them up for Workforce?Also, is Workforce a free or a paid add-on to Quickbooks?Thank you.

Thank you for reaching out to the Community space with your questions about W-2 printing in QuickBooks and the Workforce service, Tom.

Yes, as an employer, you can print W-2 forms for an employee directly from your QuickBooks account without letting them sign up for Workforce. QuickBooks Workforce is an optional, free portal included with your payroll subscription; it is not a paid add-on. Employees can use Workforce to view and print their pay stubs and W-2 forms, but enrollment is not required to provide these documents.

You can print your W-2s on or after the following dates:

• January 1 if your Automated taxes and forms setting is OFF.
• January 15 if your Automated taxes and forms setting is ON.

To print your W-2 forms, follow these steps:

1. Go to My apps, then select Payroll.
2. Choose Payroll taxes, then Filings.
3. In the Payroll Tax Center, select the Resources icon above the File column.
4. Click W-2s.
   
   
    
5. Choose the W-2 employee copies you wish to print and then click on Manage W-2s.
6. Review the list of employees who need printed W-2 forms.
7. Select View and Print to generate the documents.
   
   
    
8. Click the Print icon in the Adobe Reader toolbar, then click Print again.

You can also visit this article for additional guidance on printing W-2 forms in QuickBooks: How to print W2 forms in QuickBooks or choose electronic-only copies.

If you have further questions about W-2s, feel free to post them here. We're happy to help.

Hi Tom,

I just wanted to follow up to check if the resolution we provided helped resolve your issue.

Please let us know if everything is now working as expected or if you’re still experiencing any problems. We’ll be glad to assist further if needed.