Hello there, CFOSecrets.
I'll provide insights on how Class works in QuickBooks so you can manage this feature in your entries. I'll also ensure you can organize your payroll accounting in the program smoothly.
To start with, you need to make sure that the mentioned option is enabled on your end. Then, you're using the QuickBooks Plus or Advanced version. This allows you to see and add a class that appears on your transaction, which may be the reason you are unable to add classes to the journal record.
Here's how:
- Click the Gear icon ⚙ and select Account and Settings.
- Choose Company, then select the Categories section to edit.
- Checkmark Track classes.
- Checkmark Warn me when a transaction isn't assigned a class. This is optional, but it means that when you look at reports, you know everything's been classified.
- Under Assign classes, select One to entire transaction or One to each row in transaction.*
- Click Save, then Done.
Once completed, you can create a new class in QuickBooks and assign it to your journal entry.
On the other hand, I recommend going to the Payroll settings section, where you can alter which accounts payroll goes to to track any associated transactions. You can follow these steps:
- Click the Gear icon ⚙, then Payroll settings.
- Choose Edit ✎ next to Accounting.
- Click the pencil icon ✎ to update a specific section.
- Enter the name of the account, or scroll to choose which account the transactions should go to.
- Click Save then Done.
Once done, go to the Class Tracking section within the Payroll Settings page and turn this option from there. It allows you to create classes for your payroll transactions and assign them to different employees. You can refer to this article on how to perform the process: Turn on class tracking in QuickBooks Online.
Lastly, may I ask what accounting rules for Intuit payroll you are referring to? Do you intend to adjust your payroll accounting preferences to map the information? If so, refer to this article on how to accomplish the process: Change your accounting preferences in QuickBooks Online Payroll.
In case you need to run and customize reports by class in QBO, you can read this article: Run reports by class in QuickBooks Online.
If you have any other questions regarding classes or referring to something else about accounting rules, please let me know by adding a comment below. I'm more than happy to help, CFOSecrets. Have a good one!
