Hi there, Big-Al.
Welcome back to the QuickBooks Community. I'll be sharing details on how created payroll works in QuickBooks Desktop. Then, ensure you can delete the previous one so your payroll data is up to date.
Processed payroll is automatically recorded in QuickBooks Desktop for documenting purposes to see the payroll details. That said, deleting the first payroll that shows in the Pay Employees tab isn't currently unavailable.
Then, depending on your processing time, and payroll service, QuickBooks allows you to either delete or void a paycheck. With this, I suggest voiding the created paychecks since they were already posted. This changes your paycheck records and updates the paycheck dollar amount to zero.
Here's how:
- Select the Employees menu and choose Edit/Void Paychecks.
- Change the Show paychecks through/from dates to the date of the paychecks you need to void. Then, press Tab on your keyboard.
- Select the check-in question and choose Void.
- In the pop-up box, enter YES and select Void.
- Click the checkbox to agree to the terms and conditions of voiding the paycheck.
After that, all the tax withholdings and deductions are getting affected after the process, so you have to generate a separate correction process for them. I recommend using a liability adjustment to correct employees’ year-to-date (YTD) or quarter-to-date (QTD) payroll details. You may open this article to see steps on how to perform the process: Adjust payroll liabilities in QuickBooks Desktop Payroll.
Lastly, you may refer to this article to view information on how you can remove duplicate paychecks that you might encounter so your register stays accurate: Find and delete duplicate paychecks in QuickBooks Desktop Payroll.
I’m always ready to assist you if you have any other questions or concerns about managing your payroll in QBDT. Tag me in your reply and I’ll sprint back into action, Big-Al. Have a good one and keep safe!
