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Pay your employees on time

SOLVEDby QuickBooksQuickBooks Desktop Payroll177Updated July 29, 2022

Learn when to send your payroll to pay your employees on time.

Getting paid on time is important for your employees. We help you understand when to send your payroll based on your direct deposit lead time.

Step 1: Determine what your direct deposit lead time is

Your direct deposit lead time depends on what payroll product you use.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

If you use this product, you can enjoy Same-day or Next-day direct deposit. In some instances, you might be on a 5-day direct deposit lead time.

You can also View or change your direct deposit funding time.

With QuickBooks Desktop Payroll Assisted, you have a 1-day lead time.

If you use this product, your direct deposit processing time takes 2 business days.

Step 2: Determine when to submit or approve payroll

Now that you know what your payroll lead time is, here are some examples of direct deposit submission for a Wednesday and Friday payday.

Note that direct deposits are processed only on business days. Check out How do federal holidays affect my direct deposit? to learn more.

PaydaySubmit payroll by
WednesdayWednesday before 7 AM PT
FridayFriday before 7 AM PT
PaydaySubmit payroll by
WednesdayTuesday before 5 PM PT
FridayThursday before 5 PM PT
PaydaySubmit payroll by
WednesdayMonday before 5 PM PT
FridayWednesday before 5 PM PT
PaydaySubmit payroll by
WednesdayMonday (a week prior) before 5 PM PT
FridayFriday (a week prior) before 5 PM PT

Step 3: Run payroll

You’re now ready to pay your employees.  Be sure you have funds in your account to cover the payroll on the day it’s submitted. Keep in mind, Intuit won’t process your payroll on weekends or on state or federal holidays.

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