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Level 1

Enter Prior Payroll

I am trying to enter prior payroll for an enhanced payroll client. I do not see where to add it under the employees. I have already paid them, but need to add prior pay periods.

Content Leader

Enter Prior Payroll

Good day, @andrewslemek.


I have just the information you'll need to get that Prior Payroll recorded. For paychecks falling in this fiscal quarter (Q4), you'll need to create regular paychecks for each employee by backdating the Pay Date on the Run Payroll screen. These instructions will help you accomplish this:


  1. From QuickBooks Online, navigate to the  Workers tab.
  2. Click Run Payroll and check off the employees paid on this prior date.
  3. In the Pay Date box at the top, select any date after the 1st day of the quarter in which you signed up for Payroll.
  4. Follow the on-screen instructions to create the checks.

This will allow you to account for checks created before the first ones processed in QuickBooks to ensure tax form accuracy.

If this Prior Payroll is for dates before the fiscal quarter in which you began Payroll, you're only able to enter this information before you've paid your employees for the first time. Since you've already paid them, if you need to add the prior information for previous quarters, please reach out to the QuickBooks support team to file a correction. The steps here will help you get started:


  1. Within QuickBooks Online, navigate to the Reports tab and search for Payroll.
  2. Run the Payroll Details report and either export or print it for future reference. This is the information the Support team will use to adjust the Prior Payroll.
  3. Head to the QuickBooks Contact page and select QuickBooks Online.
  4. Select Running your business in QuickBooks > Employees > click Get Phone Number at the bottom of the screen.

Please be sure to follow up with me here as you make progress on this, I want to ensure your success. Thanks for bringing this concern to the Community, here's to a safe and productive day.


Level 1

Enter Prior Payroll

I went back and entered new checks under employees now I have duplicate checks in the bank register and the bank account is not accurate

QuickBooks Team

Enter Prior Payroll

Thanks for joining us here in the Community, @bentley826.


I want to ensure that you'll have your records accurate. Let's get this duplicate checks concern sorted out and get you back to business.


To make your bank account accurate, you'll need to delete the check that you've created. If the paychecks that you've created are for previous quarters, you'll need to enter them as prior payroll. Doing this won't affect your bank account. This is for on for record keeping purposes.


In doing that, you may refer to the steps given by my peer, MichaelDL above. However, if you need assistance in doing the process, I'd suggest reaching out to our Customer Care Team. They have the ability to run a remote-viewing session and walk you through the steps.


That should do it, bentley826.


Keep me posted how things turns out or if there's anything else you need concerning QuickBooks. I'm always here to lend a helping hand. Have a lovely day ahead!

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