Hi there, @Roki.
You can set up manual payroll in QuickBooks Desktop so you can create a payroll check. It contains the gross pay, complete list of your deductions, and you can record each payroll item to the proper account.
There isn't a need to pay for your subscription with a manual payroll. You'll just have to calculate, enter payroll taxes, and file your tax forms yourself if necessary.
To start, please ensure your computer is offline or not connected to the internet. Then, follow these steps to set up your company preferences for payroll:
- Go to the Edit menu.
- Select Preferences.
- Choose Payroll & Employees, then go to the Company Preferences tab.
- In the QuickBooks Desktop Payroll Features section, select the Full Payroll radio button.
- Select OK.
Once done, you can now create the manual payroll. Here's how:
- Go to the Help menu.
- Select QuickBooks Help (or press F1 on your keyboard).
- In the Search field, type manual payroll, then press the Enter key.
- Select the topic Calculate payroll manually (without a subscription to QuickBooks Payroll).
- Under Set your company files to use the manual payroll calculations setting, click the manual payroll calculations link.
- Select Set my company file to use manual calculations link. When your company file is set up for manual payroll computation, QuickBooks inserts a zero amount for each payroll item associated with a tax.
- Close and reopen QuickBooks Desktop.
Also, there are other ways on how you can record these payroll expenses in QuickBooks Desktop (QBDT). Here are those:
Furthermore, in case you want to reinstate payroll tax calculations, you'll have to sign up for QuickBooks Desktop Payroll.
Please let me know if you have other concerns. I'm just around to help.