Learn how to create paychecks to pay your employees.
Step 1: Set up your payroll
When you start adding employee information, you will create and assign pay schedules to each employee. You can set up multiple pay schedules for different teams or groups to manage your workforce.
Step 2: Pick the type of payroll you need to run
Once you’ve set up your payroll, you can now create paychecks for your employees. When you start creating paychecks, make sure you’re creating the right paycheck.
Note: When you pay employees, be sure to consider processing times when creating and approving checks. See When do I need to submit payroll to pay employees on time? for more information.
There are 2 different types of payrolls that fit different situations.
Scheduled payroll is the most common type of payroll, where you can pay employees with the pay types you’ve selected for them. You will have a routine pay period and pay date based on the frequency you choose.
With QuickBooks Online Payroll, you can set up and manage pay periods for your employees on a weekly, biweekly, semi-monthly, and monthly basis.
With QuickBooks Desktop Payroll, you can
set up and manage pay periods on daily, weekly, biweekly, semi-monthly, monthly, quarterly and annual pay period.
There are times when you might need to issue a paycheck outside of your regular pay schedule. These unscheduled checks can include bonuses, commission, or termination/final checks.
Need to pay your former employee a final paycheck because they no longer work for you? You'll need to create a termination check. With this option, you'll also have the option to enter their release date and mark them inactive.
Step 3: Create paychecks
Create paychecks for your employees with a scheduled or unscheduled payroll run.