Expense Reimbursement

For the past reimbursements, you can prepare the Purchase Cash data with the following template. In the Private Note field, you can put "Employee Reimbursement"

then use an importer tool to proceed

https://get.transactionpro.com/qbo

For the future reimbursements, consider to signup for a Melio account for free to integrate with QBO. You will use it for reimbursing employees as legitimate business expenses. So whether it's for flights or filling the fridge, you can use it to reimburse your employee quickly and easily. Your employee can choose how they’d like to receive the reimbursement: via paper check ($1.50 fee) or ACH bank transfer (as you have done so before for free). They don’t even need a Melio account to accept it. I recommend that you don’t use a credit card to reimburse an employee due to possible credit card restrictions. Just remember to leave a memo in the platform when you schedule the payment for reference.

https://affiliates.meliopayments.com/pricing

Let's make sure you'll be able to correctly record and match transactions, jna41.

A matched transaction is one that QuickBooks has recognized from the bank feeds that matches an existing transaction. Once employees are paid via Electronic Fund Transfer (EFT), transactions downloads automatically from the bank website to QuickBooks Online (QBO).

You can create a check or expense transaction. To do so, you can follow the steps below:

1. Click + New.
2. Select Check or Expense.
3. Choose the Payee ▼ dropdown and find the name of your employee.
4. Under the Category ▼ dropdown, select a liability account. Note: If you don't have one yet, you can add a new account. If you're using Online payroll, here's how you can create a reimbursement account.
5. Enter the other information:
   • Amount: Enter the amount owed to your employee. (Break down the amount into different line items if tracking or making billable for multiple customers.)
   • Billable: (Optional) Check the box under Billable if you wish to offset the expense onto your customer's invoice.
   • Customer: (Optional) Select a customer from the dropdown menu if you are looking to track the expense for a specific customer or customers. (Note: The Customer and Billable fields are not available in QuickBooks Online Simple Start, but in QuickBooks Online Plus and Advanced you may turn on the feature. See How do I turn on Billable Expenses?)
     
6. Press Save or Save and close.

Once done, you can now match your expense transaction to your downloaded transactions. 

To know more on how you can reimburse an employee in QuickBooks Online, go through this article for the detailed process: Reimburse An Employee In QuickBooks Online.

Moreover, you may want to review your accounts in QuickBooks to make sure they match your bank and credit card statements. To learn more, I've got this article for more details: Reconcile An Account In QuickBooks Online.

Keep in touch if you have any questions when matching transactions. I'll be right here to help you anytime.