Extra payroll for one week (40 hours) PTO?

Your engagement here in the Community forum is greatly appreciated, @Sjones94. I see you're looking for guidance on managing the Paid Time Off (PTO) policy in QuickBooks Online (QBO). Let's dive into how you can seamlessly handle this using your account.

Before we proceed, I'd like to ask you a question. Could you clarify whether you want to use or add your Paid Time Off accrual?

If so, you can navigate to the Payroll tab of your QBO account, where you can select and accrue PTO for a specific employee by going to the Employees section.

Here's how:

1. On the left navigational panel, look for the Payroll tab.
2. Click Employees.
3. Choose an employee.
4. From the Time off section, select Start or Edit.
5. Select Add new [time off pay] policy from the dropdown menu to add a policy for Paid time off.
6. Complete the on-screen fields to update the current balance, then tap Save.
7. Once finished, click Save.

Furthermore, you can return to the employee's profile, select Run payroll: Bonus only, and input 0 for regular and 40 for PTO hours. QuickBooks will now automatically calculate the payment for these hours based on the employee's salary or hourly rate. 

For visual reference, I've added a screenshot below:

It's also important to document this transaction for your records and to notify the employee that their PTO has been processed, ensuring they are aware of their updated pay status.

Additionally, to assist you in organizing your payroll data, consider checking out these articles:

• Memorize reports in QuickBooks Online
• View and Print Payroll Reports

Lastly, to enhance the efficiency of your accounting practices and ensure impeccable financial records, I highly recommend Exploring QuickBooks Payroll. This provides direct support tailored to the strategic areas that drive business growth and success.

Whenever you have more questions or need further assistance managing your employees, please don't hesitate to reach out here in the Community. I'll be on standby, @Sjones94, ready to assist whenever you need it!

Thank you! I do already have all our pto deductions set up so good to go there. When I select run bonus it wants a dollar amount - I don't see where I can put in a number of hours?

Disclaimer: I've updated my response to offer other option aside from creating bonus and manually adjust PTO hours.

Thanks for reaching back, Sjones94. When adding hours for Unscheduled Payroll such as Bonus is unavailable. For now, you will need to manually calculate the net or gross pay for the employee and input this amount. This method will allow you to keep track of your additional payroll expenses. Allow me to provide additional information to ensure your employees receive their bonuses seamlessly.

To run Bunos-only payroll option, this will help you to add your employee's bonuses through separate
paychecks. To assist you in this process, you can follow the steps below:

1. Go to Payroll and select Employees.
2. Choose Bonus only from the Run payroll ▼ dropdown.
3. Select As net pay if you know the exact amount you need to pay the employee. Otherwise, select as gross pay.
   
   

• As a net: The employee receives the precise bonus amount. Taxes are still computed, but you will be responsible for paying them.
• As a gross: We will calculate the net amount on your behalf.
  
  

To add the bonus amount for your employee, please follow these steps:

1. Select the employee and enter the Bonus amount.
2. Once done, click on select Preview Payroll.
   
   
   
   
3. If you are ready, you can choose either Submit payroll or Save for Later.

For detailed guidance on how to effectively provide your employees with bonuses through a separate check, please refer to the article here. You can skip to Step 3: Payout the bonus: Pay employee bonuses.

Also, other option is you can create unscheduled payroll by selecting an alternative pay date from your employee's regular paycheck schedule. From there, you can add hours and include PTO hours. I will provide you steps and screenshot for better visualization.

1. Go to Payroll menu, select Employees.
2. Click Run Payroll, choose the employee's pay schedule.
3. Select your desired Pay date.
   
   
   
   
4. Once done, click Preview Payroll.
5. Choose Submit Payroll or Save for Later when ready.
   
   

Please know that either of these options will still calculate your employee's taxes based on their regular paycheck.

Additionally, I've included this article as a valuable resource for future reference that explains how to generate a printed copy of your paychecks if needed: Print or reprint paychecks and pay stubs.

We are thrilled to assist you, Sjones94. If you need additional assistance in paying your employee bonuses, please let us know by leaving a comment below.