How can I enter the address of an employee who live s in overseas into QBO? Company S-Corp is located in Virginia, but employee who is US citizen lives in overseas.

Hi there, str_dsgn.

QuickBooks Online only accepts addresses within the 50 states when setting up employees. You'll want to use the home address so you can add the employee in your account. 

Let me share this article on how to add a worker for more details: Add A New Employee To Your Payroll.

The Community is always here if you need anything else. 

Employee lives in overseas so he doesn’t have home address in US.  Can I enter his po mailbox in US? Will this effect his tax exemption status since he is claIming Foreign Earned Income Exclusion. 

Hello, str_dsgn.

Thanks for dropping by in this thread again. I'll give some details when handling an overseas employee. 

We're unable to add a non-permanent US address (including the PO mailbox address) for QuickBooks Online Payroll. Forcing the program to accept the PO box will affect you and their taxes. 

You'll want to track their payroll and taxes outside of QuickBooks Online instead. I would also recommend contacting a tax advisor so they can guide you on handling an overseas employee.

Also, if you need to track their payroll checks made outside QuickBooks, you can create a journal entry. This article has all the details you need to get started: Manually enter payroll paychecks in QuickBooks Online.

Do you need help filing your annual forms or handling other payroll-related tasks? Check out our guides here: QuickBooks Online Payroll Taxes topic. 

I'll see you around again but if you have more questions, let me know. I'll give some guides and pointers to help you with your payroll or QuickBooks Online tasks. 

Thanks. Is there any other QuickBooks version that can handle overseas addresses for employees who work for a US company but lives in overseas? Thanks 

I've got all the details you need about your payroll and taxes concern, @str_dsgn.

Currently, we don't have a QuickBooks version that can manage overseas addresses for your employees. This helps ensure your payroll and taxes stays organized.

Meanwhile, you can follow the suggestions provided by my peers above to get you back up.

Also, we have an extensive guide on the different payroll reports you can pull up in QuickBooks. This way, you can get a glimpse of your business finances. Please head to this link to get started: How to run payroll reports.

Just mention my name in the comment section if you need more payroll tips or have other questions about managing your taxes. I'll get back to you as soon as I can to help.

I am not sure what you meant with this statement.

"First, QuickBooks Online is always compliant with the state regulations when handling your payroll and taxes. Thus, we currently don't have a QuickBooks version that can manage overseas addresses for your employees."

A corporation located in US can legally hire a US citizen as employee residing overseas.  Hence, Quickbooks not able to handle this type of situation has nothing to do with state regulations.  Hiring an employee living overseas is all legal.

I have the same problem of a US Citizen employee living overseas.  I’m sure this issue will only become greater due to Covid travel. 

My solution is to use Intuit filling for federal taxes but to manually file California payroll taxes quarterly. 

if anyone knows of a payroll system that can handle overseas employers i would be happy to try it out. 

Hi str_dsgn, I have the same problem. QB doesn't allow for international addresses and seems to require a state address. Has anyone figured out a workable solution for US citizens/SCorp owners overseas? Or another software that has this feature?

While not ideal, if the state the LLC is incorporated in has no income withholding, would the business address be a semi-safe substitute? I presume, even without withholding, that would alter the W2.

Same issue here.  Long time user of QBO for a company that has overseas employees that are US citizens.  They are subject to Federal income tax and FICA deductions, but not local/state tax.  Often they have a foreign earned income (FEI) exclusion as well.  Easy to include a US address for all statements, but there should be an option to not calculate state tax / exclude state tax.  (Tax should be based on the work location, not the work address.  But QBO doesn't allow a non-US work location.)

Thanks for joining the thread and taking the time to inform us that you're having the same issue, @jhunter007. Allow me to assist you and provide some information about work locations in QuickBooks Online (QBO).

I understand the inconvenience this limitation in QBO may cause for your company. It can be hard when the software doesn't provide the specific options you need to accurately handle the tax calculations for your overseas employees who are US citizens.

I can see how having the ability to enter and set up non-US locations for employees would bring convenience and accuracy to your payroll process. However, it's important to note that QBO US is designed to work with US-based addresses that match the United States Postal Service (USPS) address locator. As a result, addresses that don't match this locator are considered invalid within the system.

While this limitation may not meet your specific needs, I want to assure you that I understand the importance of accurately calculating taxes based on the work location rather than the work address. With that being said, it is helpful to explore our available third-party applications that'll enable you to do this. You can check out this article to find one: Apps help QuickBooks run better. Just type in some keywords to maximize the results and I'd recommend checking the app's reviews for better recommendation.

Additionally, I've included these articles in case you need to pay or file state and federal taxes online and correct your payroll data.

• Pay and file payroll taxes and forms
• Fix an incorrect W-2

If you have any further questions or concerns about managing your employee's workplace, please don't hesitate to reach out to me. Thank you for your understanding, we appreciate your business and look forward to assisting you further.

This is extremely frustrating. ADP and Paychex both offer this feature. I just transferred to QB payroll, but I should have done my research as it looks like I will need to go back to Paychex. Will you be adding the feature to payroll U.S. Citizens working abroad anytime this year?