How do I add Indiana into our payroll system for State Income and WC Taxes?

Hello there, @cdubose.

Let's make sure that you add the employee's state address. This way, the state taxes will show up in the Payroll preferences in QuickBooks.

Here's how:

1. Click the Gear icon at the top.
2. Select Payroll settings.
3. Choose Work Locations.
4. Click Add a Work Location.
5. Add the new work location, and then Save

However, if you need further assistance with the process, I'd suggest contacting our Payroll Support. They have tools that can guide you with steps and they're able to answer if you have questions in mind.

For the detailed steps and FAQs about how work location works, you can browse this article: Set up and assign a new work location.

Also, I'm adding this article if you want to know more about the multistate employment rules: About multistate employment payroll situations.

Please let me know if there's anything you need help with. I'm here to help you anytime. Stay safe.

Good Morning,    I need HELP???   How to set up a New Indiana - out of State Employee in QB working at our New Work Location there in the State of Indiana   I need help setting up the New Employee in Indiana (Out of State) so Taxes and Workers Compensation are done correctly!    Plus I need help setting up New Work Location also Out of State  there in Indiana????    Please help me,   we have Payroll scheduled for them this week.     Thanks so Much...

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Cathy DuBose   (REMOVED Phone Number)

Hi there, @cdubose.

I understand the urgency of setting up a new employee and Indiana work location in the program. But you've got me here to provide you the steps for this. This way, you'll be able to include them in your scheduled payroll this week.

You can set up the employee's address in their W-4 form. Once done, it will reflect on your payroll settings. Before that, I recommend consulting with your tax agency to know your business nexus. Here's how to update your employee's tax information:

1. Go to the Workers menu, then click Employees.
2. Select the employee's name
3. In the section, What are employee's withholdings?, click Edit or the Pencil icon.
4. In the section for the secondary state, choose if you want have to withhold or not.
5. Verify the Allowances and the Additional amount.
6. Hit Done.

I added a screenshot for your additional reference.

For the work location setup, you can follow the steps given by my colleague. Here's an additional reference to help you set it up: About multistate employment payroll situations.

Please don't hesitate to let us know if you need anything else with Quickbooks. I'll be here to help. Take care.