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Intuit
7 helpful votes

Set up and assign a new work location

Learn how to add and assign a new work location for your employees.

Do some of your employees work outside of your primary work location? You can easily set up an additional work location. We'll show you how to do that. And answer some important questions about it.

Set up and assign a new work location

You first need to set up a new work location:

QuickBooks Online Payroll Enhanced

  1. Select the Settings ⚙ icon and Payroll Settings.
  2. In the Company and Account section, select Work Locations.
  3. Select Add a Work Location.
  4. Enter the work location address.
  5. Select Save.

Intuit Online Payroll Enhanced

  1. Select Setup.
  2. In the Company and Account section, select Work Locations.
  3. Select Add a Work Location.
  4. Enter the work location address.
  5. Select Save.

Then assign employees to the new location:

QuickBooks Online Payroll Enhanced

  1. Select Workers then Employees.
  2. Select the employee's name.
  3. Select the Edit ✎ beside Employment.
  4. Select the correct work location from the Work location drop-down.
  5. Select Done.

Intuit Online Payroll Enhanced

  1. Select Employees and the employee's name.
  2. In the Employment section, select Edit.
  3. Select correct work location from the Work Location drop-down.
  4. Select OK.

Frequently Asked Questions

An employee who doesn't work in your primary work-location state is subject to the work-based taxes (such as state unemployment insurance) in the other state. Our service calculates work-based payroll taxes for each state in which you have a work location.

A few things to know about Online Payroll products:

  • If your employees are working in a new location in another state, you need to upgrade to Enhanced level service. Enhanced level service supports state payroll tax forms, email reminders, and e-file and e-pay services (where available) for all states in which you must file.
  • Intuit Payroll products don't support roaming employees. A roaming employee is one who changes their work location state multiple times during the course of a year. Our system supports one work location state change during a year only.

Some local taxes are based on where an employee works. While others are based on where an employee lives. Our service gives you the option of calculating all local taxes that could apply to you and your employees. When you assign an employee to a work location, we offer you the option to activate work-based local taxes (if any).

If you have 10 or more employees who work at locations other than your principal worksite, you'll need to file Multiple Worksite Reports (MWR).

The states that require you to report on the standard Form MWR are: California, Colorado, Florida, Georgia, Iowa, Kansas, Louisiana, Maine, Minnesota, Montana, Nevada, New Hampshire, New Jersey, New York, North Carolina, North Dakota, Ohio, Oregon, Vermont, Virginia and West Virginia.

You can obtain the form from the Department of Labor in the state where your business is located. (We don't provide it.)

Complete the MWR form

QuickBooks Online Payroll Enhanced

  1. Select Reports and Standard.
  2. Enter the name of the employee.
  3. From the search bar, enter Multiple Worksites. This report appears only after you have entered multiple work locations.

Intuit Online Payroll

  1. Select Reports.
  2.  In the Employer Reports section, select Multiple Worksites. This report appears only after you have entered multiple work locations.

New York

For an employee of a New York employer who works outside of New York for convenience rather than business necessity, the employee is subject to New York withholding taxes as though that person worked in New York.

If you are in this situation, contact us by clicking Help then Contact us in your Intuit Online Payroll account to be sure your setup is correct.

Michigan, Minnesota, and North Dakota

Michigan, Minnesota, and North Dakota each require separate reporting of wages paid at multiple work locations within the state. Our Plus service does not support separate reporting for multiple work locations within a state. If your primary work location state is Michigan, Minnesota or North Dakota, and you have multiple work locations in your primary work state, you will have to prepare wage reports for each location yourself, using our form as a guide.

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