Learn how to add and assign a new work location for your employees in QuickBooks payroll products so your payroll taxes are correctly managed.
If your employee works in a different location other than the primary company work location, you may be subject to additional taxes. First, we'll show you how to set up an additional work location in your company file then, how to update which employees work there.
Step 1: Create a new work location
Step 2: Assign employees to a new location
Frequently Asked Questions
If my employee works from home, do I need to enter a new work location?
It depends. Check with your local city and state governments to see what applies to you.
What if the new work location is in another state?
An employee who doesn't work in your primary work-location state is subject to the taxes (such as state unemployment insurance) of the state they do work in.
However, our service calculates payroll taxes for each state your employees work in.
Note: QuickBooks payroll doesn't support roaming employees. A roaming employee is one who changes their work location state multiple times during the course of a year. Our system supports one work location state change during a year only.
What about local taxes?
Local taxes are based on where an employee works or lives. When you assign an employee to a work location, choose the local taxes that apply.
If you have 10 or more employees who work at locations other than your principal worksite, you'll need to file Multiple Worksite Reports (MWR).
The states that require you to report on the standard Form MWR are California, Colorado, Florida, Georgia, Iowa, Kansas, Louisiana, Maine, Minnesota, Montana, Nevada, New Hampshire, New Jersey, New York, North Carolina, North Dakota, Ohio, Oregon, Vermont, Virginia, and West Virginia.
You can obtain the form from the Department of Labor in the state where your business is located.
Complete the MWR form
QuickBooks Online Payroll Enhanced
- Select Reports and Standard.
- Enter the name of the employee.
- From the search bar, enter Multiple Worksites. This report appears only after you have entered multiple work locations.
Intuit Online Payroll
- Select Reports.
- In the Employer Reports section, select Multiple Worksites. This report appears only after you have entered multiple work locations.
For an employee of a New York employer who works outside of New York for convenience rather than business necessity, the employee is subject to New York withholding taxes as though that person worked in New York.
If you are in this situation, contact us by clicking Help then Contact us in your Intuit Online Payroll account to be sure your setup is correct.
Michigan, Minnesota, and North Dakota
Michigan, Minnesota, and North Dakota each require separate reporting of wages paid at multiple work locations within the state. Our Plus service does not support separate reporting for multiple work locations within a state. If your primary work location state is Michigan, Minnesota or North Dakota, and you have multiple work locations in your primary work state, you will have to prepare wage reports for each location yourself, using our form as a guide.