How do I change the GL posting date of a payroll check?

Thank you for posting here in the Community, jared17. 

I'd like to share some details. The rule that makes employers responsible for payroll taxes is on the date they pay employees. Regardless of when they did the work associated with that paycheck. 

And the IRS only tracks when employees are paid, not the span of time when the money is earned.

Actually, you can edit manually the date of the month that you want to reflect on the reports. But, a constructive receipt will apply. 

More details about this are also discussed in these articles: 

• Payroll 101

The Community is always here if you need anything else. Have a great day!

Hi Leizy, that's great information, but it doesn't answer my questions. Can you answer my question? 

Thanks!

Hi Leizy, that doesn't answer my question. Can you directly answer my question on how to change the date the expense is reflected on the GL?

Thanks,

Hi jared17,

Thank you for following up on your concern. I know how important it is for you to be able to change the posting dates of your commission checks. I'll be happy to answer your question about this.

For check transactions, QuickBooks uses their transaction dates as the posting dates. With that, we're unable to change them unless you click on each transaction and modify the check dates.

I'm just right here if you have other questions in mind.
 

I have just started as the accountant for a small not-for-profit. The previous accountant posted checks on the date that they cleared the bank. I am wanting to change the posting dates for 2021, but I clicked on a check to Review/Edit and I just get a spinning circle. I gave up after 10 minutes. What is the best way to change the posting date for a transaction? I've clicked on a few checks and get the wait.

Hi NumberFun!

Thanks for joining this post. I know how to fix the spinning issue and the editing of checks. Let me help you.

For the loading screen, you'll want to use an incognito window. It won't save your browsing history which can result in an issue.

These are some of the shortcut keys:

• Google Chrome: Ctrl + Shift + N
• Safari 11 or newer: ⌘ + Shift + N
• Mozilla Firefox: Ctrl + Shift + P
• Microsoft Edge: Ctrl + Shift + P  

Also, it's best to clear the cache and make sure you're using a supported and up-to-date browser. This can fix any browser-related errors.

With regard to the checks, you can open them to change the posting date. You can also find the check on the register and edit from there.

1. Go to the Accounting menu and select Chart of Accounts.
2. Find the bank and click View register.
3. Search the check and select it to expand the view. 
4. Change the date and Save it.

Here's an article if you need help in reconciling your accounts: Learn the reconcile workflow in QuickBooks.

Post a comment below if you have additional concerns with your transactions. Stay safe!