How do I print/send the state copy of W2's?

Hi there, SueW,

Let me walk you through printing the W-2 form so you can submit it to your state.

QuickBooks Online Payroll currently supports printing W-2 forms on a 3-part perforated paper, 4-part perforated paper or plain paper. 

You must update the payroll settings by selecting the correct paper to use when printing the form.

Here's how:

1. Go to the Gear icon at the top.
2. Select Payroll Settings under Your Company.
3. Go to the Preferences list, then click Form Printing.
4. Select the appropriate W-2 printing option.
5. Click OK.

Once done, let's access and print the W-2 form.

Here are the steps to follow:

1. From the left menu, select Taxes, then Payroll Tax.
2. From the Forms section, click Annual Forms.
3. Select either All Employees or a specific employee name from the drop-down menu.
4. Click W-2, Copies B, C & 2.
5. Choose the appropriate period from the drop-down menu.
6. Click View to launch Adobe Reader.
7. Click the Print icon on the Reader toolbar, then click Print.

For more details, you can go through this article: Print W-2 forms.

You can now print the W-2 form for your state.

Let me know if there's anything else I can help you with concerning payroll. I'd be glad to help.

I thought only Copy 1 needed to be sent to the state. I can't find anywhere to print just Copy 1. Is that possible? I don't want to send each employees entire sheet to the state, just Copy 1. 

Hi SueW2,

I'd encourage you to contact our phone support, so one of our payroll agents can assist you with this. You can get their number through this link: https://payroll.intuit.com/support/contact/?infosrc=qs&service=64&infosrc=qs.

If you have other questions, feel free to reply to this thread.