How do I update and existing W4?

You came to the right place to reach your goal, @sherry-snodgrass.

I am here to guide you in updating employee information on your existing W4 form. Let me show you how:

1. Go to the Payroll menu, and then choose Employees.
2. Click the name of the employee.
3. Choose Edit ✎ beside Pay.
4. Select the 2020 W-4 or later radio button.
5. Click on Update
6. Enter the employee's W-4 information into the form.
7. Click Done to save.

After that, you can print a W-4 form from your QuickBooks Online account or the IRS site. 

Additionally, when you need details about the W-4 form, you can review this article from the IRS website: FAQs on the 2020 Form W-4.

Keep in touch if you have further payroll concerns with QuickBooks. I'm always available to help you more. Have a blissful day.

Hi, @sherry-snodgrass.

Hope you’re doing great. I wanted to see how everything is going about updating an existing W4 form concern you had the other day. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.

Looking forward to your reply. Have a pleasant day ahead!

How can I update  my w4

Can I update  my w4 ory employer have to do it

Hello, R72. 

Thank you for reaching out to the Community. Your employer has to do it. Just provide them with your updated W-4, so they can reflect the changes in their QuickBooks. Please take note that once revising the W4 data to the 2020 version, you'll no longer be able to return to the old version.

To fill in the W-4 info. Here's how: 

1. Open the email and click Get set up or Complete setup now (or Sign in).
2. Fill in all requested info: personal, W-4, and bank account. Bank account only appears if your employer selected to pay via direct deposit.
3. Check all of your info to make sure it's correct and sign your W-4.
4. Select Save or Submit.

You can check out this article for more guidance about What’s changing with the Federal W-4? 

To learn more about W4 Forms, you can check through the IRS per guidelines and FAQs on the 2020 Form W-4. 

Need more help? Leave a comment below and we'll respond as soon as we can. Take care!

How come on the 2020 W-4 form it isnt taking any Fed and medicare taxes from my employees? 

Hello there, @112660. I'm here to make sure the 2020 W-4 will show the correct tax details for your employees. Let's work together to resolve this right away. 

First off, allow me to discuss some information about this.

In QuickBooks Online (QBO), there are few possible reasons why the 2020 W-4 form isn't taking the Federal and Medicare taxes of your employees. One of those is that they did not meet the taxable wage base or they are set to Don't Withhold for federal and state income taxes. To fix this, let's check their filing status. Here's how:

1. In your QBO company, navigate to the Payroll menu.
2. Next, select Employees.
3. Then, look and select the name of that employee.
4. Click the edit icon beside Pay.
5. Next to the withholding section, select the Edit  icon.
6. From there, check the Federal Filing Status/State Filing Status if it was set to Don't Withhold. Make some changes if necessary. 

For reference, please visit this article: Troubleshoot no income tax withheld  from a paycheck.

Additionally, here are the following awesome resources that you can access to have a guide in managing your employees filing status:

• Employee payroll tax exemptions.
• Form W-4: Employee filing status. 

Please let me know how this goes. I'd appreciate any updates about this. You'll always free to post a comment below if you have additional questions about the W-4 of your employees. I'm just around the corner and ready to lend a hand. Have a great day and take care. 

Is there any way you can show how to do it for the desktop version of quickbooks?

Let me walk through this one in QuickBooks Desktop, @112660.

If you are trying to set up W4, just follow the steps below: 

1. Go to Employees, and then Payroll setup Select the name of the employee.
2. Select Payroll Info, and then select Taxes
3. On the W-4 Form dropdown, select 2020 and Later
4. Make sure your employee complies with the points on the Federal W-4 form popup, and then select OK. 
5. Enter the employee's W-4 information into the form
6. Select OK to save.

Later on, if an employee needs to change the information, they must fill out a new form, according to the Internal Revenue Service (IRS). This is why employers should keep copies of the most current W-4s on hand. Just in case you'll need to enter the dollar amount in the Claim Dependent field, follow the steps  below in entering the information:

1. Select Employees from the top bar menu.
2. Choose Employee List.
3. Select the name of the employee.
4. Click Payroll Info, and then select Taxes
5. On the W-4 Form dropdown, select 2020 and Later.
6. Make sure your employee complies with the points on the Federal W-4 form popup, and then select OK. 
7. Enter the employee's W-4 information into the form
8. Hit OK to save the changes.

Additionally, here are some of the handy articles to guide you along:

• Enter federal Form W-4 in QuickBooks Payroll.
• FAQs on the 2020 Form W-4.
• View all help for QuickBooks Desktop Payroll.

Please don't hesitate to reply anytime if you have follow-up questions or concerns about payroll or Form W-4. I'm more than happy to assist you. Take care and have a good one.

Where it gives the drop down for 2020 or later option, it does not let you change it. I am wanting to change an employees w-4 to 2020 to newer. 

Thank you for joining this thread, Jaime22.

When changing the federal W-4 2020 and later form make sure that the employee hired date must be on or after January 1, 2020, and it's recommended to complete the payroll run for your employee for the year 2019.

If the issue persists, we can perform some troubleshooting steps which is updating your QuickBooks Desktop and Tax table.

Here's how to update your QBDT:

1. On the status bar in the top right corner, select Update available.
2. Click Install now.
3. Open the QuickBooks once the update is installed.

Here's how to update your Tax table:

1. Go to Employees, then select Get Payroll Updates.
2. Click Download Entire Update.
3. Select Update. An informational window appears when the download is complete.

Should you have additional concerns regarding you W4 form, feel free to post them here in the Community space.