How to change amount on a payroll tax transaction after recording

I can definitely help you with that, Andej7.

You can locate and open the tax payment on the Prior Tax Payments page and then change its amount. Here's how to do it:

1. Select Taxes from the sidebar menu.
2. Go to the Payroll Tax tab.
3. Under the Tax resources section, click the Tax payment history link.
4. Locate and click the tax payment to open it.
5. Hit the Edit button.
6. Enter the correct amount.
7. Click OK to save the changes.

Once everything is accurate, it's time to reconcile your accounts so they always match your bank and credit card statements.

I've also included some articles that will help you resolve common reconciliation issues in QuickBooks Online:

• Fix issues at the end of a reconciliation
• Fix issues the first time you reconcile an account

The Community Team always has your back to please don't hesitate to visit us again if you have any other concerns or questions. Have a pleasant day ahead.

I appreciate the response but there isn't an Edit button on that screen.   I've tried both Chrome and Edge.  

I appreciate the quick response but there isn't an Edit button on that screen.   I've tried both Chrome and Edge.

Thanks for getting back to us, @Andej7

You can only see the Edit button if you record the payment through Enter Prior Tax Payments. However, if it's through the Pay Taxes page, there isn't an Edit button for this.

As a workaround, we'll need to delete and recreate the tax payment. Since you're unable to edit the amount, you'll need to check the record payroll transactions and make some changes from there. This way, the correct amount will reflect on the Tax Payment due.

To check the entered paychecks, here's how:

1. Go to the Payroll menu.
2. Click the Paycheck list under Next payroll due today.
3. Change the date range if necessary. Then select the paychecks you want to change.

Also, to delete a payroll tax payment, you can follow the steps below:

1. In your QuickBooks Online, click Taxes from the left menu and select Payroll Tax.
2. Click View tax payments you have made from the Taxes section.
3. Select the date range, then choose the name of the tax payment.
4. Choose Delete from the drop-down.
5. Click Yes to confirm.

Here's an article for detailed steps on how to delete a tax payment in QBO: Delete a tax payment.

Once done, you can now recreate the payroll payment, see this article for more details: Make payroll tax payments.

I've included these articles that will guide you in filing and paying taxes in QuickBooks:

• Access payroll tax forms and tax payments
• Pay and file payroll taxes online
• Pay payroll taxes electronically or manually.

Please know that you're always welcome to comment below if you have other concerns or follow-up inquiries about managing your tax payments in QBO. I'm just around to help. Take care always.

cant see Taxes in side bar Menu

Hello, Rajivbhandula1. 

Thank you for reaching out to the QuickBooks Community. There are times that the browser is full of frequently accessed pages, causing some unusual behavior. Let's isolate this by logging in using a private browser (incognito). Here's how: 

• Press Ctrl + Shift + N (Google Chrome)
• Ctrl + Shift + P (Firefox or Internet Explorer)
• Control + Option + P (Safari)

If it works, go back to your regular browser and clear the cache to delete those temporarily stored files and browsing history. The overtime collection of data can create corruption, however, removing this should fix the issue. You can also use other supported, up-to-date browsers to roll out the possibility of a browser-related issue.       

Let me add these additional links to help you filing taxes electronically or manually and how too access the tax form:

• Pay and file payroll taxes online  
• Access, print, or download your payroll tax forms  

I'm always around to lend a hand if you have additional questions about managing your taxes in QuickBooks Online. Take care and have a great day.

Klent

I tried following these instructions however, I don't seem to have an edit button where I can change the amount.  The company did not make online payments for the Fed 941 or 940 and I am needing to edit the payment to 0.00 so that it will print out a voucher for them to pay.  Can you please help me?

It gives me great joy to welcome you to the Community, @Leisa11. Thanks for joining the thread.

I appreciate you for performing the abovementioned steps provided by my colleague Klent. Let me add additional information about the payroll tax transactions in QuickBooks Online.

Please know that the amount will base on the recorded transactions. Besides, you cannot edit the amounts on the payroll forms. Additionally, you are unable to edit the amount on the payroll forms. I suggest recording the transaction as entering prior tax history if you want to mark it as paid. Here's how:

1. Go to Taxes, then select Payroll Tax.
2. Click the Payments tab.
3. Find the tax you want to record a payment by looking through the payments list.
4. Choose the option to Mark as Paid, then click Yes, Mark Paid if the payment is listed.
5. This will not be a posting transaction. It has no effect on the bank register, but it clears the taxes that are due and records the deposits.

Please visit this article to learn further information and detailed processes: Recording prior tax payments.

You might want to manage automatic tax payments and form filings in QuickBooks Online. You will have the option of choosing how your payroll taxes and form submissions are handled.

Feel free to get back to us again if you have further questions about your tax payments or any payroll-related concerns. I'm always ready to lend a helping hand. Keep safe!