How to change extra Federal withholding

Good day, userhcarol-larson.

I'd be glad to show you the steps on how to change the amount of extra withholding. Here's how:

1. Go to the Payroll menu and select Employees.
2. Click the name of the employee, then click the Pencil icon beside Pay.
3. Go to Step2 or the part where the employee's withholding or W4 are set up, then click the Pencil icon underneath it.
4. Change the amount in the Extra withholding field.
5. Click Save.

Check out this article about managing employee details for further guidance: Edit or Change Employee Info in Payroll.

I'd also like to give you these articles for additional information and reference:

• Payroll Tax Liability Report
• Run Payroll Reports

Don't hesitate to let us know if you need more help when working in QuickBooks. We'll make sure everything is sorted out.

Hi userhcarol-larson,

Hope you’re doing great. I wanted to see how everything is going about changing the employee's extra withholding. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

Whatever dollar amount I put in the extra withholding - is that extra withholding per check or annually?  I see how to do it - just want to be clear on how to enter the amount.  Thanks

Hey KidShades,

Thanks for chiming back in! It should be the extra withholding per check, as you can see in the screenshot below.

 Please let me know if you need further clarification. My team and I will be around to help! Take care. 

I'm having same issue I put in $25 per week to withhold on Federal but it seems only $5.00 is the amount of withholding per check when compared to previous checks before adjusting withholding amount.

Hello,

When I click to save a change to the "Extra Withholding" Federal taxes, I receive an error number and the update does not keep. Error number is 7172166.

Hello, sinead1.

I appreciate you joining this conversation. I'll share some troubleshooting procedures to fix this error when changing the Extra Withholding for Federal taxes.

If you're using QuickBooks Desktop, make sure you have the most recent QuickBooks release and an updated tax table. Then, you can run the Verify and Rebuild data to ensure your company file is free from any data issues.

Here's how:

1. Go to the File menu, then click Utilities.
2. Choose Verify Data, then hit OK to close all windows. If you see “Your data has failed the integrity check” you need to rebuild your file. If there are no problems with your data, you’re done.

Rebuild data:

1. Go to the File menu, then select Utilities.
2. Click Rebuild Data, then press OK to close all windows.
3. Choose OK to backup your company file.
4. Once the rebuild's finished, hit OK.

If you use QuickBooks Online Payroll, you can access your account through a private/incognito window. Since a browser can become clogged with outdated internet files, causing unexpected system behavior. Here are the shortcut keys to use:

• Google Chrome: Ctrl + Shift + N
• Mozilla Firefox: Ctrl + Shift + P
• Safari: Command + Option + P

Then try to change the Extra Withholding again, If the error is gone. Return to your regular browser and clear the cache so the system can start fresh. Alternatively, you can use different supported browsers.

If the issue persists, I suggest contacting our QuickBooks Payroll Support. They have the tools to pull up your account and submit a ticket for further investigation.

Once everything is in order, you can use the following articles below to file your taxes:

• E-file and e-pay federal forms and taxes in QuickBooks Desktop Payroll Enhanced
• Pay and file payroll taxes and forms in Online Payroll

You're always welcome to reply if you have other follow-up questions about Federal taxes. I'll be around to back you up.

My employer says they added extra withholding but I don’t see it on my paystub. Could you show an example of what it should look like? 
None of my paystubs have shown a category of additional or extra withholding. 

Hello there, Alli18. I can see the importance of showing extra withholding in pay stubs.

Currently, displaying extra withholding as a separate line item on pay stubs is unavailable. Instead, it shows the total amount withheld without detailing specific extra lines for additional withholding.

If you want extra withholding shown separately, ask your employer to set up a unique deduction. Then, manually enter it during check creation or in the employee deduction section. It will allow the extra withholding amount to be shown separately on your pay stubs.

You can visit this article to learn more about adding deductions in QuickBooks Payroll: Set up, change, or delete employee-paid payroll deductions.

Additionally, QuickBooks Online allows you to generate payroll reports. It enables you to access valuable information about the business and employees.

Let me know if you have other questions about extra withholding and other deductions in QuickBooks. I'm always here to help. Take care.

That is great information!! Thank you so so much!! That’s relieving to hear!

Great news, Alli18.

I'm glad to hear that the instructions given by my colleague helped you in showing the extra withholdings in your pay stubs. Our team is committed to providing you with the best support possible, and I'm happy that we were able to assist you.

If you need further help with running your reports in your account, please let us know. We're here to assist in whatever way we can. Stay safe.

Is there a way to change the additional amount withheld by percentage instead of a set dollar amount? (QB Online)

Thank you for joining this thread, Greaux. Allow me to share some insights about setting up a Tax Withholding for your employee. 

In QuickBooks Online (QBO), it is not possible to withhold an additional amount by a percentage for Federal Income Tax or State Withholding Tax directly using a percentage. The system is designed to allow for fixed dollar amounts rather than percentage-based withholding. If you want to withhold a specific percentage, you can simply calculate the amount manually and add it as an extra withholding. This way, you can ensure that the correct amount is withheld based on the percentage you want. 

Moreover, I'm sharing these articles that'll help you manage your taxes:
 

• Pay and file payroll taxes and forms electronically in QuickBooks Online Payroll
• Record tax payments made outside of QuickBooks Online Payroll

Feel free to comment down below if you have any follow-up questions, Greaux. I’ll be here to assist you.

Thank you so much for your quick response.