How to delete employee

I’m here to guide you get around this issue, @tstjohn.

We’ll have to change the name of the employee you entered correctly and then delete it. This way, you won’t have the same employee on your inactive list.

We can delete an employee if they don't have paychecks yet. If they already have one, we can only make them inactive.

To delete an employee:

1. Go to the Payroll menu.
2. Select the Employees tab.
3. Click the employee's name.
4. Select Edit Employee.
5. Change the name of the employee and select Delete employee.
6. Select Yes to confirm the deletion.

You can also check this link for more details: Delete an employee's profile from payroll.

Once everything is in place, you can utilize this article in paying your employees effectively: Process or run payroll.

You’re always welcome to get back to me if you have other concerns or questions managing your employees in QuickBooks. I’ll be around ready to help you out. Have a good one!

Hi, I do not see where any of those options shown in the above response are located. Can someone help? An employee was added but the offer was rescinded before they even started and I don't want this in the list.

Hey there, @dh30. 

Thanks for following the thread. I'm happy to lend a hand with deleting your employee from QuickBooks. 

It's likely that you're not using the same payroll subscription as the steps provide above. The steps to deleting an employee will be base upon what payroll subscription you currently use. For example, QuickBooks Online Payroll, Intuit Online Payroll, Etc. 

The article provided by my colleague above contains the steps to all payroll subscriptions. To reference: Delete an employee's profile from payroll. However, you can leave me a Reply below on what type of Payroll you're currently using, and I'd be happy to provide the correct set of steps for you. 

Let me know if you have additional questions or concerns. You can always reach out to the Community any time you need a helping hand. Take care! 

Thank you. I'm using Quick Books Time and need to delete an employee that never started to get him off the list.

Hello @dh30,

Welcome to the Community! I’d be happy to help you delete a team member that never started to make sure your lists are nice and clean. Here’s how:

1. Choose My Team from the menu
2. Click on the vertical ellipsis on the right.
3. Select Archive, then Confirm.

You’re all set! Let me know if you have any additional questions about employee lists or anything else. I’m happy to help anytime.

I tried to archive unneeded employee names from QuickBooks Time, but it won't let me. So this is exactly what happened, test entries were made in QuickBooks online for Team Members. Those automatically showed up in QB Time. Later, the test entries were deleted in QuickBooks online (by going to Employees, clicking on the test name, going to Actions, and selecting Delete Employee. However, those names still show up on QB time. No payroll was ever run on them (in fact, we haven't run any payroll at all yet and time entries just started yesterday). Is there ANY way I can get these unneeded names of the list in QB Time? As stated before, I'm not able to Archive them (I supposed because I deleted in QB Online, but QB Time doesn't realize that).

I greatly appreciate you taking the time to provide such detailed information about your concern, @MGRJG.

To delete team members in QuickBooks Time, you can archive their profiles, which is the equivalent of removing them from the system.

Please note that only account administrators have the ability to manage employees. If you're not the primary user, this could be why the option is grayed out for you. I suggest consulting with your company admin to handle the task.

Otherwise, you're likely connected to QuickBooks Online through our payroll bundle option. This means that to archive a user, you'll need to first make them inactive in QuickBooks Online and then run an import.

To import new information in QB Time, go to the QuickBooks dropdown menu in the upper right-hand corner. From there, you can select the import options that are most relevant to your needs.

I'm also adding this resource for future reference: Add and manage team members in QuickBooks Time. It includes insights on how to edit or grant permission to a member.

We're here to help if you have any additional concerns about removing unneeded employee names in QuickBooks Time. Stay safe!

hello, i deleted employee entered by mistake from payroll, but he still appears on QB time. How can i delete from there? 

I appreciate you participating in this thread, @Excellent1. I'm pleased to walk you through the necessary steps to remove an employee in QuickBooks Time (QB Time).

After deleting an employee from QuickBooks Online (QBO) Payroll, you must run an import to sync it with QB Time. To do that, click the QuickBooks logo and select Import. I also recommend checking the View Sync log for any issues after importing.

If the employee still appears in QB Time, you'll need to manually archive them from there. Here's how:

1. Go to My Team.
2. Locate the employee and select the three dots.
3. Click Archive.

Furthermore, utilize the Payroll Item Mapping Tool to assign payroll items before exporting any hours from QB Time to QBO.

Stay in touch whenever you have additional queries about QBO and QB Time integration. I'm more than willing to assist you. Take care, and have a wonderful day!

Yes that got it! (It was a bundle, btw). After I did an Import, it was fine. Thanks so much!!

Running the import fixed it, thank you so much!! (It is indeed a bundle)

That's great to hear, @MGRJG.

I'm delighted to know that your concern was resolved. JaeAnnC will undoubtedly be pleased to hear that she was able to answer all your queries.

If you have future concerns about your QuickBooks account, the Community is always here to assist. Keep safe, and enjoy the rest of the week!