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idf_10956071-d4e
Level 1

How to edit a payroll check?

 
4 Comments 4
Charies_M
Moderator

How to edit a payroll check?

Thanks for coming here with us for support, idf_10956071-d4e.

 

Let me help you edit a payroll check in QuickBooks Online (QBO).

 

You can edit a payroll check if the status is not yet processed. I'll show you how to do it below:

 

  1. Go to the Payroll menu and Employees.
  2. Click the Paycheck list link to open the submitted paycheck.
  3. On the Paycheck list page, click the amount under the Net Pay column to open the paycheck details.
  4. Click the Delete button from the Paycheck page.
  5. Put a check-mark in the I understand that this action cannot be undone checkbox, then hit Delete Paycheck.

Now, here's how to update your payroll bank. Make sure to do this before running the payroll again.

  1. Go to the Gear icon and choose Payroll Settings.
  2. Click on Preferences.
  3. Click Accounting Preferences.
  4. Choose the bank account and click OK.

For more information about editing payroll checks, visit this article: Edit a payroll paycheck.

 

Once deleted, you can now recreate the payroll with the correct information.

 

If the payroll has already been processed, you can no longer delete them. Instead, you'll want to create a journal entry to transfer the payroll from the wrong account to the correct one.

 

Here's how:

  1. Go to the Gear icon.
  2. Under Other, choose Journal entry.
  3. Enter the necessary information and click Save and close.

Here's a video tutorial for the steps on how to create a Journal Entry in QBO.

 

If you need help in choosing which correct debits and credit accounts to use, you can reach out to your accountant for expert guidance. You can also find an accountant by clicking on this link: Find an accountant.

 

Otherwise, you can contact our Payroll Support Team. They have the necessary tools to check on your submitted payroll and help you with the payroll correction.

 

Here's how you can reach us:

 

  1. Go to the Help menu at the upper right.
  2. Select Contact Us.
  3. Enter your concern.
  4. Click Let’s talk.
  5. Choose Get a callback
  6. Type in your contact info.
  7. Select Confirm my call.

 

You can check out this article for our most updated contact information and scheduled hours: Support hours and types.

 

If I can be of help while working payroll checks in QuickBooks, please let me know. I'll be here to help. Have a good one!

Charies_M
Moderator

How to edit a payroll check?

Hi idf_10956071-d4e,


Hope you’re doing great. I wanted to see how everything is going about editing a payroll check that you had the other day. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.


Looking forward to your reply. Have a pleasant day ahead!

bdspoff
Level 1

How to edit a payroll check?

Because January 1, 2022 was a Saturday, my 1/1/2022 payroll was run on 12/31/2021.  How do I get this corrected?  I want the payroll in 2022 and want W2s to be correct.  I am using QB Online Payroll Core.

Maybelle_S
QuickBooks Team

How to edit a payroll check?

Hi there, @bdspoff.

 

Thanks for coming to the Community. I've got you the steps to change the paycheck date of your payroll. 

 

If you manually process the check, you'll have to delete and recreate the paycheck.

 

Here's how:

 

1. Go to the Workers tab at the left pane, then click Employees.

2. Click the Paycheck List under Run Payroll,

3. Select the paychecks you want to delete.

4. Hit on Delete.

5. Mark the checkmark box to confirm the deletion. Then click Delete Paycheck.

 

You can now recreate the paychecks with their correct check date. However, if it's a direct deposit check, you can still cancel it before 5:00 p.m. Pacific Standard Time, 2 banking days before the paycheck date you've mistakenly entered.

 

For future reference, read through these articles to help you manage and process payroll: 

 

• Fix direct deposit issues

• Delete or void paychecks

 

Let me know below if you have any other concerns. I'll be around to assist. Have a good one!

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