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silkphoenix
Level 2

Is it possible to process an employee's bank direct deposit to her mother's bank account which is in her mother's name and not the employee's name?

She's not able to set up a bank account on her own.
Solved
Best answer November 07, 2021

Best Answers
MJoy_D
Moderator

Is it possible to process an employee's bank direct deposit to her mother's bank account which is in her mother's name and not the employee's name?

I can help you in setting up your employee's direct deposit in payroll, @silkphoenix.

 

When setting up your employee’s direct deposit in payroll, it must be their own checking, savings, pay card, or money market accounts. Also, it should be a US bank account that is set up for ACH transactions.

 

After securing an account, you can now proceed in setting up direct deposit for your employee.

 

Go to the Payroll Tax page, then view and print the direct deposit authorization form. Allow the employee to complete the form and supply all necessary information.

 

Here's how:

 

  1. Click the Taxes menu and select Payroll Tax.
  2. Go to the Employee Setup and when you reach Authorization for Direct Deposit, select Bank Verification.
  3. Select View and print.

 

Once done, proceed to the Payroll menu and enter the routing and account information from the employee's voided check. 

 

Check the following steps:

 

  1. Go to the Payroll menu, select Employees and click to open the employee's name.
  2. Select the Edit ✎ icon next to Pay.
  3. Under How do you want to pay this employee? select how the employee wants to receive their pay. 
  4. Enter the routing and account numbers from the employee's voided check and select Done.

 

You can refer to the following article for more information about managing your employees' direct deposit: Set up direct deposit for employees.

 

In case you need to change the bank account your direct deposit and payroll taxes are withdrawn from, refer to the following article for detailed guidance: Change your payroll bank account.

 

I'm always here if you need further guidance setting up your employees' direct deposit and or anything else. Just let me know in the Reply section below. Take care and have a great rest of the day!

View solution in original post

3 Comments 3
MJoy_D
Moderator

Is it possible to process an employee's bank direct deposit to her mother's bank account which is in her mother's name and not the employee's name?

I can help you in setting up your employee's direct deposit in payroll, @silkphoenix.

 

When setting up your employee’s direct deposit in payroll, it must be their own checking, savings, pay card, or money market accounts. Also, it should be a US bank account that is set up for ACH transactions.

 

After securing an account, you can now proceed in setting up direct deposit for your employee.

 

Go to the Payroll Tax page, then view and print the direct deposit authorization form. Allow the employee to complete the form and supply all necessary information.

 

Here's how:

 

  1. Click the Taxes menu and select Payroll Tax.
  2. Go to the Employee Setup and when you reach Authorization for Direct Deposit, select Bank Verification.
  3. Select View and print.

 

Once done, proceed to the Payroll menu and enter the routing and account information from the employee's voided check. 

 

Check the following steps:

 

  1. Go to the Payroll menu, select Employees and click to open the employee's name.
  2. Select the Edit ✎ icon next to Pay.
  3. Under How do you want to pay this employee? select how the employee wants to receive their pay. 
  4. Enter the routing and account numbers from the employee's voided check and select Done.

 

You can refer to the following article for more information about managing your employees' direct deposit: Set up direct deposit for employees.

 

In case you need to change the bank account your direct deposit and payroll taxes are withdrawn from, refer to the following article for detailed guidance: Change your payroll bank account.

 

I'm always here if you need further guidance setting up your employees' direct deposit and or anything else. Just let me know in the Reply section below. Take care and have a great rest of the day!

silkphoenix
Level 2

Is it possible to process an employee's bank direct deposit to her mother's bank account which is in her mother's name and not the employee's name?

Thank you, MaryJoy, that's what I thought but want to make sure.

LadyKBell
Level 2

Is it possible to process an employee's bank direct deposit to her mother's bank account which is in her mother's name and not the employee's name?

"When setting up your employee’s direct deposit in payroll, it must be their own checking, savings, pay card, or money market accounts. Also, it should be a US bank account that is set up for ACH transactions."

 

It appears that this is not actually true.  I have a client who, due to a misfiled voided check, inadvertently input a former employee's bank information into a current employee's direct deposit in QBO.  The former employee has been receiving someone's else's paycheck, and QBO clearly did not verify the account in any way.  

I contacted support and was told that only the number of digits are verified, not the actual account or name on the account!!  How is this even possible with all the security measures and procedures?!  This HAS to be changed!

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