Manual paychecks in Quickbooks Online

Thanks for reaching out here in the Community, @KeeperOfTheBook. I'd be happy to help you so you can manually enter paychecks in QuickBooks Online (QBO).

To manually enter paychecks, you'll want to create accounts in your chart of accounts first for tracking purposes. If you already have the accounts, you can proceed to create a journal entry to enter the paychecks into QBO. To begin, here's how:

1. Get your employees' payroll pay stubs or a payroll report from your payroll service.
2. Select + New.
3. Select Journal Entry.
4. Under the Journal date, enter the paycheck date.
5. If you want to track the paycheck number, enter it in the Journal no. field.

You can use the info from your payroll report to create the journal entry. If you paid multiple employees for the pay period, you can combine all of their paycheck totals into one journal entry. You can also consider creating a separate journal entry for each employee if you need to break out the details.

Refer to this article for further guidelines about this: Manually enter payroll paychecks in QuickBooks Online.

In addition, you can also reach out to your third-party app to integrate it with your QBO account. This way, they'll be the one who'll be paying the people and handle your the taxes.

Also, I've got you these handy articles in case you'd like to run payroll reports and print a copy:

• Run payroll reports in QuickBooks Online.
• View and print payroll reports.

Feel free to click the REPLY button below if you need help performing specific tasks in QuickBooks. Our team of dedicated experts is always ready to assist you anytime. Thanks for choosing QuickBooks. Take care and more power to your business!

Thank you for the reply, but that was actually not my question.

I don't want to enter paychecks produced elsewhere, I want to create paychecks in Quickbooks online, enter hours, and have it calculate expenses and accruals and allocate them to the correct expense and liability accounts using payroll items, just as I do with Quickbooks Desktop. 

Is this capability just non-existent in Quickbooks Online without using the entire Quickbooks managed payroll service?

Thanks for your reply, @KeeperOfTheBook.

I’m here to provide insights about creating paychecks in QuickBooks Online. 

For this matter, you’ll need to have an active payroll subscription in QBO. This way, you’ll be able to enter hours, calculate those expenses, and accruals. Also, to allocate those accounts using the payroll items. 

Otherwise, in case you don’t want to subscribe to a payroll service, I recommend following the steps provided by my colleague above on how manually enter paychecks. 

I'm also adding this article to help manage and track your payroll transactions in QuickBooks Online: Run payroll reports.

Please let me know if you have any questions about managing your QuickBooks. I'll be right here to help. Wishing you the best.

THis is my latest problem with QBO.  Just converted a desktop client to on line not realizing there was no manual payroll capabilities and ended up  signing up for a $90/mo subscription which is extremely difficult to set up if you have prior payroll already for the year.  The frustration is NOT worth the money.

Will it generate taxes and filings?  I don't want it to do so.  It was already done in Quickbooks Desktop

Camille

Hey there, camille56. 

If you manually enter your paychecks in QuickBooks Online (QBO), taxes and filings will not be generated, as this feature is only available to subscribers of any Payroll subscription or service. 

You can also use this material to learn more: Manually enter payroll paychecks in QuickBooks Online. 

Furthermore, you can also browse the Community articles to see some related topics that may help in your future transactions. 

Rest assured that we always have your back if you need further assistance with any QuickBooks-related topics. Just hit the Reply button and we'll be right there to help you.