New small payroll tax amounts showing due for previously paid quarter

I'd be glad to help with your question about payroll taxes, HEE.

QuickBooks will report the amount of payroll taxes based on the paycheck date and not on the pay period. You can run the Payroll Liability Balances report to check why they're showing as unpaid. Here's how:

1. Go to the Reports menu, then look for Employees & Payroll.
2. Select Payroll Liability Balances.
3. Go to the Dates field and use the dates in the Period column of your Pay Liabilities section. 
4. Proceed to the Balance column and click the amount.
5. Review the amount of the liability check and list of transactions to determine why they're showing as unpaid.

Let me share these articles with you for more details:

• Scheduled Liabilities Payroll Show as Overdue or in Red
• Determining the Source of Payroll Liability Report Balances

Then, create a prior payment entry to zero out the balances. Follow the steps in this article for more details: Enter Historical Tax Payments in Desktop Payroll

I would also recommend reaching out to our Payroll Support Team just in case the issue remains. Go to this article to get their contact details: Contact Payroll Support.

Feel free to check out these articles for more details and additional reference:

• Remove or Delete a Scheduled Payroll Liability
• Correct Liability Payments Made in Write Checks Instead of Pay Liabilities

You can always join us again by adding another reply or post questions in the Community if you have other questions. We're always here to guide and assist you. 

Hi HEE,

Hope you’re doing great. I wanted to see how everything is going about overdue payroll taxes. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

Hello,

What exactly am I looking for when I do that? I have the list of quarterly liabilities that I have paid but reappeared recently in small quantities. I followed your instructions and am not sure exactly how to proceed from this point.

Hi @Mariano9,

I appreciate you for reaching out to us here in the Community. Allow me to chime in and help you further with fixing the payroll liabilities in QuickBooks Desktop.

The Payroll Liability Balances report will help you verify if there are payments recorded for the taxes. It will also show the mode of payment, as well as the transaction types in the data.

Review the balances and transactions to determine if you no longer need to make payments for these taxes. Once verified, you can use the Prior payment feature to zero out the amounts.

You can visit the article provided by my colleague about historical tax payments for the detailed instructions. It contains more details regarding how to set the Accounts Affected properly using the suggested options.

For additional reference, you can use the following article to guide with setting up reminder notices for upcoming payroll tax and liability payments in QuickBooks: Set up and pay scheduled or custom (unscheduled) liabilities.

Get back to me if you have any questions about managing payroll liabilities and tax payments in QuickBooks. I'm always here to help. Take care always.

Thank you for getting back to me so quickly. I did open the payroll liability balances for an L&I balance that Quickbooks shows we owe for Quarter 3 of 2020. The report shows a balance of $0.00. I am unsure of how to proceed from this point.

Thank you for getting back to me so quickly. I have pulled up the payroll liability balances report because of an L&I payment that Quickbooks show we owe for Quarter 3 of 2020. The "Dates" is set for Last Calendar Year and "Show Columns" is set to Month. The balance at the end of the year shows $0.00. Is there a step that I am missing?

You're on the right path, Mariano.

I admire you for going through the steps shared by colleagues above and adding some additional details. Allow me to provide further insights on how to isolate and fix your liability tax issue. 

Since the balance is showing a $0.00 amount, I recommend updating your QuickBooks Desktop (QBDT) and tax table to the latest release. This way, we can ensure you have the latest features and your tax table is up to date. 

Once done, you'll want to run the Verify Rebuild tool. This scans your company file for issues and quickly resolves them right away. Let me show you how:

To Verify:

1. Go to the Window menu and select Close All.
2. Then, go to the File menu.
3. Select Utilities.
4. Click Verify Data.

To Rebuild:

1. Go to the File menu.
2. Select Utilities.
3. Click Rebuild Data.

You can also check this link for more details: Verify and Rebuild Data in QuickBooks Desktop. 

Once you're all set, you might want to utilize these links for fur future reference. These consist of steps on how to pay unscheduled liability and enter previous tax payments in QBDT:

• Set up and pay scheduled or custom (unscheduled) liabilities 
• Enter historical tax payments in Desktop payroll

You can count on me in case you need more help with your payroll liabilities. It's always my pleasure to work with you again.