Payment to Employee

Yes, it is important to match the net pay of the payroll in QBO from the amount received of the client's girlfriend, sas00.

Currently, we don't have an option to directly enter the net amount when running payroll in QuickBooks Online. The best thing we can do right now is to manually adjust the hours or the salary amount until you get the correct net amount or TOTAL PAY.

Here's a link that you can use for reference when running payroll: Create pay checks in online payroll.

Regarding with the Salaries or Wages expense accounts, I'd recommend contacting your accountant about this. They can surely suggest which account to use. They know what's best for you and your books.

We'll be right here if you have additional questions about the process.

Thanks @JamesDuanT but they use ADP for their payroll system not QBO payroll.

Hello there, sas00. Thanks for getting back to us.

Since they're using ADP for their payroll system, you can create a journal entry to track your employee's payment made outside QuickBooks. First thing to do is to create a manual tracking accounts (Payroll Expense). 

After they pay your employees outside QuickBooks, you can then create a journal entry. Then,  get the payroll report from their payroll service. Here's how:

1. Go to the +New button.
2. Select Journal Entry under Other.
3. Under the Journal date, enter the paycheck date. Also, you can use the Journal no. field to track your paycheck number.
4. Enter the right account in the columns.
5. Enter amount.
6. Once done, Save.

For more details, you can check this article: Manually enter payroll paychecks in QuickBooks Online.

Know that you can always post here if you have other concerns. Take care always.

@SarahannC thank you for the info. I am very familiar with entering payroll as a journal entry from 3rd party payaroll systems. However, I don't believe my original question is being answered and perhaps QB community may not be the right source for help. The payroll taxes have been recorded via a journal entry, no issue there. The issue I face is the client is not paying the employee the exact amount of the net pay. He is paying her via Quickpay but the amounts do not match the net pay amount and I am unsure of how to categorize those payments.