payroll deduction

I'm here to share some information on your payroll data is populated in your W2 and 941 form, @wendy8.

Let's first make sure that both of your QuickBooks software and payroll tax table is updated to the latest version. This ensures that the program is equipped with the latest payroll updates, accurate rates and calculations for supported state and federal tax tables, payroll tax forms and e-file and pay options. Also, it downloads patch to fix system errors. 

1. Go to the Employees menu.
2. Choose to Get Payroll Updates.
3. Tick the Download Entire Update checkbox.
4. Hit Download Latest Update.
   • A window appears when the download is complete.

Once completed, make sure to restart QuickBooks to ensure that all components are updated.  Now, you can update your QuickBooks software. Here's how:

1. Open QuickBooks.
2. Choose the Help menu.
3. Select Update QuickBooks.
4. From the Update Now tab, click the Get Updates button. 

On the other hand, Box 1 in W2 reports the total taxable wages for federal income tax purposes. This figure includes your wages, salary, tips you reported, bonuses, and other taxable compensation. Any taxable fringe benefits (such as group term life insurance) are also included in your Box 1 wages. 

Just to clarify, what specific post tax payroll deduction did you set up? When setting up different payroll items, contributions or deductions, you'd want to make sure to assign a correct tax tracking type. This ensures that your employees' taxes are accurately calculated. 

You can generate the Payroll Tax and Wage Summary report so you'd see the employee's taxable wages ad the total taxes withheld. Once completed, you can a run  payroll check up to review of employee records, payroll item set up and wage and tax amounts and suggests solution for each discrepancy that it identifies. Here's how:

1. Go to the Employees menu.
2. Choose My Payroll Service.
3. Select Run Payroll Checkup.
4. Follow the onscreen instructions.
5. Click Continue to go through the various steps.

You can read through this article for more detailed steps: Run payroll checkup.

Also, I'm adding these articles to help resolve unexpected issues with calculating your payroll-related taxes:

• QuickBooks Desktop calculates wages and/or payroll taxes incorrectly
• How QuickBooks calculates payroll taxes
• Troubleshooting amounts in Form 941/Sch. B - Employer's Quarterly Federal Tax Return

I want to make sure everything is taken care of for you, feel free to let me know if you have other questions or concerns in the comments below. I'm always here to help.