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bbrown95
Level 2

Payroll expense in P&L

I am responable for the books an Architecture firm, and our accountant and I are having some issues.  I sent him over our W3 report, and the total payroll is off from the the QB P&L states.  Off $66K.  I started looking, and QB is subtracting out all the reimbursements that we invoiced for during the year.  Why is QB doing this?  This shouldn't be how the payroll expense is caluated. 

Solved
Best answer February 28, 2023

Best Answers
MichelleBh
Moderator

Payroll expense in P&L

I'll explain why the invoice reimbursement is deducted from your payroll expenses. @bbrown95.

 

The profit and loss statement summarizes your company's total income and expenses at a particular time. This means that all of your QuickBooks Desktop (QBDT) income and expense transactions (invoices, sales receipts, bills, checks, credit memos/refunds) will be posted to this report.

 

In addition, reimbursing employees will deduct funds from your business. As a result, the sum will be added to your payroll expenses.

 

Furthermore, since you invoice the reimbursement amount, it is added to your company's income. That said, it's normal that the amount is deducted from the total funds because that item is assigned to payroll expenses. 

 

You may also contact our Payroll Expert, who will assist you in reviewing how your payroll items are set up in a secure location. They can also explain this issue and gather more information about it.
 

Proceed as follows: 

 

  1. Press F1 on your keyboard to open the Help page.
  2. Click Contact Us.
  3. Enter your concern in the box and select Continue.
  4. Choose either Start messaging or Get a callback.
  5. Complete the required data and submit the request.

 

Make sure to contact them within business hours to ensure a swift response.

 

Check out the following articles to learn how to manage payroll items and set your accounting preferences in QuickBooks for your reimbursement:

 

Please let me know if you have any other questions about the payroll expense by adding a comment below. I'm more than happy to provide additional assistance. Keep safe. 

View solution in original post

3 Comments 3
MichelleBh
Moderator

Payroll expense in P&L

I'll explain why the invoice reimbursement is deducted from your payroll expenses. @bbrown95.

 

The profit and loss statement summarizes your company's total income and expenses at a particular time. This means that all of your QuickBooks Desktop (QBDT) income and expense transactions (invoices, sales receipts, bills, checks, credit memos/refunds) will be posted to this report.

 

In addition, reimbursing employees will deduct funds from your business. As a result, the sum will be added to your payroll expenses.

 

Furthermore, since you invoice the reimbursement amount, it is added to your company's income. That said, it's normal that the amount is deducted from the total funds because that item is assigned to payroll expenses. 

 

You may also contact our Payroll Expert, who will assist you in reviewing how your payroll items are set up in a secure location. They can also explain this issue and gather more information about it.
 

Proceed as follows: 

 

  1. Press F1 on your keyboard to open the Help page.
  2. Click Contact Us.
  3. Enter your concern in the box and select Continue.
  4. Choose either Start messaging or Get a callback.
  5. Complete the required data and submit the request.

 

Make sure to contact them within business hours to ensure a swift response.

 

Check out the following articles to learn how to manage payroll items and set your accounting preferences in QuickBooks for your reimbursement:

 

Please let me know if you have any other questions about the payroll expense by adding a comment below. I'm more than happy to provide additional assistance. Keep safe. 

bbrown95
Level 2

Payroll expense in P&L

Thank you!

MadelynC
Moderator

Payroll expense in P&L

Good day @bbrown95.


I’m glad that my peer was able to provide the information you need to help resolve your concern. Please know that you can reach out to us at any time.


If you need more information about managing your company, feel free to visit our Support page. It contains ways and tips to make sure everything is accurate and organized.


Have a great day, and keep safe always!

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