Welcome to the Community, where we can help you with Payroll Liabilities.
If your Payroll Liability and Balance Sheet Report show incorrect amounts for the liabilities, there are a few reasons this can happen. The steps below will show you how to fix them:
To view the details of the payroll liabilities from the balance sheet, double-click the amount to see the Transaction by the Payroll Liability Item report. Then, double-click on any amount to review the paycheck or responsibility adjustment associated with the balance. If any amounts appear, they're related to that paycheck.
Run a Payroll Liability Balance report to view any outstanding balances that need to be paid or deposited by selecting Reports at the top menu bar, next Employees and Payroll, then Payroll Liability Balances.
Look for Payroll Liability Payments or Liability Refunds that were not entered correctly in QuickBooks Desktop. If there are credits (negative amounts) showing in the Payroll Liabilities Balance report, you may have a credit/refund that needs entering. You could've also deposited out of the payroll module using 'Make Deposit.'
Please Note: Settings don't affect accounts when entering liability adjustments which cause the modifications to not show up in the bank register, and not change the payroll liability and expense accounts.