Payroll

rworcester · ‎April 18, 2023

I have QBooks Desktop Pro v2021.

I wish to do manual payroll as I only have two employees besides myself.

I have been doing payroll on a monthly bases for a couple of years but now I have an employee that can't make the transition.

I have been paying through Zelle bc it's easy.
Bank feeds causes debits in my bank register using "Payroll Expense" as the account.

The 4 or 5 debits equal her month paycheck that has all the info for the tax man.

Problem is that I didn't pay her twice and need to figure out how to make it look right.

Should I simply delete the weekly entries?

Or should I make some sort of General Ledger thing to make them disappear.?

ChristineJoieR · ‎April 18, 2023

I'll get this resolved for you, @rworcester. Let me drop you two situations to solve this double transaction that happens on your account in QuickBooks Desktop.

In this case, we need to delete the payroll entered on your account, then, recreate the check manually within QuickBooks Desktop. Make sure to match the amount from the bank transaction. Then, you can add the difference or adjustment on your next payroll.

If you want to retain the payroll transactions, you can exclude the transaction from your bank. Then, fix the adjustment personally or outside QuickBooks.

Here's how:

1. Open your company file.

2. Go to Banking, and choose Bank Feeds.

3. Select the Bank Feeds Center, and click the Bank Account.

4. Tick the Box beside the transaction that you want to remove.

6. In the Batch Actions button, hit Ignore.

Furthermore, I've got this page to help you handle banking errors in QBDT: Fix OL and OLSU Bank Feeds errors in QuickBooks Desktop.

Please feel free to remark with your response. I'm excited to provide more information on payroll-related matters. Have a great day.

View solution in original post

LieraMarie_A · ‎April 18, 2023

Hi there, @rworcester.

Do the payroll transactions you're referring to that weren't manually entered appear in your bank feeds? Or, have you made thorough records for each week but failed to pay your employee twice?

Looking forward to your response.

rworcester · ‎April 18, 2023

I pay one employee with Zelle weekly through automatic transfer at bank.
I download QBO files (bank feeds) from my bank.
Those automatically go into my QB check register.
When I manually do payroll, I have to make the payroll equal the online payments.
It looks like I have double entries in there.
I guess I could delete the ones downloaded from the bank but the register in QB would not equal the printed bank statement.

Should I care?

ChristineJoieR · ‎April 18, 2023

I'll get this resolved for you, @rworcester. Let me drop you two situations to solve this double transaction that happens on your account in QuickBooks Desktop.

In this case, we need to delete the payroll entered on your account, then, recreate the check manually within QuickBooks Desktop. Make sure to match the amount from the bank transaction. Then, you can add the difference or adjustment on your next payroll.

If you want to retain the payroll transactions, you can exclude the transaction from your bank. Then, fix the adjustment personally or outside QuickBooks.

Here's how:

1. Open your company file.

2. Go to Banking, and choose Bank Feeds.

3. Select the Bank Feeds Center, and click the Bank Account.

4. Tick the Box beside the transaction that you want to remove.

6. In the Batch Actions button, hit Ignore.

Furthermore, I've got this page to help you handle banking errors in QBDT: Fix OL and OLSU Bank Feeds errors in QuickBooks Desktop.

Please feel free to remark with your response. I'm excited to provide more information on payroll-related matters. Have a great day.

rworcester · ‎April 20, 2023

Thank you for your reply. I believe that'll work just fine.
I'm going to have to remember to include multiple entries in the register when I do the reconciliation of the paper bank statement. If that's all I had to remember, I would quit taking dementia meds. lol

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