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QB online generates W2 with 4 per page. Soc. Sec rejected our filings and insist we print 2 per page. how to make that change?

 
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QuickBooks Team

QB online generates W2 with 4 per page. Soc. Sec rejected our filings and insist we print 2 per page. how to make that change?

Good Morning, @kneelrichardson

 

I hope your weekend is going well so far. I can point you in the right direction of how you can select the paper to use for your W-2's. Follow the steps below. 

  1. Go to the Gear icon. 
  2. Pick Payroll Settings under the "Your Company" section. 
  3. Select Form Printing under the Preferences list.
  4. Choose how you want to print Form W-2s, 3-part, 4-part perforated or on plain paper. perforated or plain paper. Afterward, hit OK.

                a. Plain paper W-2's are set up so the employee's address is visible through a single-window, standard No. 10 business envelope ((4-1/8" by 9-1/2", left-aligned window).

                b. Perforated paper W-2's show the employer and employee addresses in the double-windows of envelopes.

 

Afterward, you can view and print the forms by doing the steps below. 

  1. Go to the Taxes tab. 
  2. Select Payroll Tax
  3. Pick either All Employees or a specific employee name. 
  4. Choose the W-2, Copies B, C & 2 link. It takes you to the Printable Employee Copies: Form W-2 page.
  5. Select a period from the drop-down menu. 
  6. Press View to launch Adobe Reader in a new window. 
  7. Click the Print icon in the Reader toolbar. Then hit Print again. 

That's it! Here's an extra link that can help you along the way: How to print W-2 forms

 

If you need any more information, just let me know. I'm always here to lend a helping hand. Enjoy the weekend ahead! 

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